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5 trends that will affect document recognition and financial accounting processes

The world has rapidly begun to look very different. Technological developments were rapid before the pandemic, but the corona crisis accelerated them. In the past year, organizations have embraced far-reaching automation en masse. The result: an array of new trends in document recognition and financial accounting processes. Can’t see the forest for the trees? No problem. We follow the trends closely. In this blog post, we list the 5 most important ones for you!

Records retention: mini guide to keeping your records digitally

Keeping your records is not a choice, but a must. This is because it is a legal requirement to record all data about your business. You must also be able to retrieve them over a certain period of time, for example in the event of an audit by the tax authorities. But the details regarding the legal retention obligation are not clear to everyone. That’s why you Googled the term “legal records retention period. How long must you store your records? How can you keep records? And how do you keep your records in order? In this mini guide to keeping your accounts digitally, you’ll find the answers to these questions!

OCR software: the ‘what,’ ‘how’ and ‘why’ of scanning and recognition

‘OCR’, ‘Optical Character Recognition’, ‘optical character recognition’, ‘software OCR’, ‘scan and recognize‘: the terms around document recognition are flying around your ears – and you’ve probably Googled them all by now. But the information surrounding the subject is often technical and subjective, making it difficult to get a good picture of OCR. Where can you find the explanation you’re looking for? On this page, we list all the important questions and answers regarding OCR software for you! The basics of OCR software: understanding optical character recognition Curious about the principle behind OCR and the benefits you can get from OCR software? In this section, we’ll go into that in more detail.

Scanning and recognizing invoices anno 2024: how to take advantage of the latest technology?

Do you want to scan and recognize invoices in the most efficient way? Then it is important that you are up to date with the latest techniques.

What is an XML invoice and what processing challenges are involved?

In finance, you have gone through many changes over the past few years, especially when it comes to incoming document processing. The vast majority of companies now receive (almost) no paper invoices. They handle the incoming invoice flow by mail – usually through a separate invoice mailbox. At the same time, the formats in which invoices come in have increased in diversity. A PDF file, a UBL invoice (“UBL” stands for “universal business language”) and, of course, an XML invoice: you receive documents in all shapes and sizes. E-invoicing is gaining prominence. As a result, you face new processing challenges. With electronic invoices on the rise, what do you need to consider in finance? And how do you meet the challenges? And what exactly is an XML invoice?

Scanning and booking invoices: how does interfacing with your ERP system work?

Scanning and booking invoices with a good automation solution saves you a lot of time. But you’re only truly efficient when this solution interfaces with your ERP system. What exactly should you imagine?

5 benefits of digital invoice processing

Digital invoice processing today is not an option, but a must. Anyone who wants to work efficiently and quickly can no longer ignore an automation solution. Just think how many actions you have to perform when you still process purchase invoices manually. Upon receipt, you have to select the creditor, enter all data (from invoice amount to VAT amount), break down the invoice and create an entry. And even then you only have an entry, not a digital (pdf) version of the invoice. If you need to review the invoice later, it will cost you a lot of searching. In short, without digital invoice processing software, your work is very cumbersome. Fortunately, this can be done differently. Curious about the 5 most important advantages of digital invoice processing software? We list them for you!

Reading invoices automatically: 4 reasons to choose digitization

Reading invoices automatically: you hear all about it, but you’re not sure if you should really go for this. Your current system is completely ingrained in the organization. Everyone is used to working with it, so why change it? It would take a lot out of your colleagues who approve purchase invoices. They like to do this on paper so they can jot down any comments. If you start reading invoices automatically and digitizing the process, your way of working will change dramatically. What exactly should you expect from this? For example, will you be able to find invoices easily after you have processed them? And will you actually optimize your accounting when you opt for such a switch? In this blog, we answer the most important questions surrounding digitizing purchase invoice processing!

3-way matching: how does it work and what are the benefits?

Do you regularly need to perform a check between a purchase order, the receipts on it and the invoice you finally received? Then 3-way matching with smart software can help. But how exactly does this work? And how do you benefit from it? In this blog post, we explain.

Processing procurement invoices digitally: what does the optimal solution look like?

Are you looking for a solution that will allow you to work as efficiently as possible in your financial administration? If so, you will want to choose a party that works well with your ERP vendor. This way you can be sure that the integration is optimal and that you are dealing with a reliable solution. The basis of our approach is that we always focus on the possibilities of your system. The solutions we create and devise optimize packages from ERP suppliers such as Exact and AFAS. They do everything they can to bring you all kinds of new functions that are essential to your primary process. Extremely important, but because of this they do not always offer the most optimal solutions in peripheral areas, including purchase invoice processing. That’s exactly where Whitevision’s expertise comes in. We have partnerships with a range of ERP vendors. We maintain close contacts with them. Only in this way can we ensure that our solutions integrate optimally with our customers’ ERP systems. Wondering why a partnership between a scanning and recognition party and an ERP supplier is so important? In this blog we share which 5 advantages you can experience as a user.

Digitizing administration: 7 tips to work more efficiently

Do you want to digitize your financial records because you want to spend less time on boring, repetitive tasks? With digital administration, you increase efficiency and reduce the risk of error. And when you process an incoming document – such as a purchase invoice – you’ll always know exactly where it is. This leaves you much more space to engage in challenging work that adds more value to the organization. The question is: where do you start? In this blog we share 7 tips to work more efficiently. If you are going to digitize your administration, you can use them to build a solid digital foundation for processing purchase invoices as well as other incoming documents!

Digitize administration: 3-step plan to work more efficiently starting this summer!

Now that we have the first heat wave behind us and the summer months have officially arrived, it is time for many people to enjoy a well-deserved vacation. But when you close the office doors behind you for two, three or four weeks, you naturally want your administrative processes to continue running smoothly. You don’t want to have a huge pile of emails and invoices to process upon your return. How do you avoid a backlog and make sure your administration continues?

Automating administration: roadmap to eliminate repetitive work

Do you want to automate your administration, but aren’t sure how to go about it in a way that will quickly benefit you? In this blog we share a handy step-by-step plan to eliminate monotonous, repetitive work in a coordinated way. You can automate your administration in 5 easy steps, leaving time for work that is more challenging and makes you happier!

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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.