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Digitize administration: 3-step plan to work more efficiently starting this summer!

Now that we have the first heat wave behind us and the summer months have officially arrived, it is time for many people to enjoy a well-deserved vacation. But when you close the office doors behind you for two, three or four weeks, you naturally want your administrative processes to continue running smoothly. You don’t want to have a huge pile of emails and invoices to process upon your return. How do you avoid a backlog and make sure your administration continues?

Automating administration: roadmap to eliminate repetitive work

Do you want to automate your administration, but aren’t sure how to go about it in a way that will quickly benefit you? In this blog we share a handy step-by-step plan to eliminate monotonous, repetitive work in a coordinated way. You can automate your administration in 5 easy steps, leaving time for work that is more challenging and makes you happier!

Administration updated last fiscal year? Time for process optimization!

As a financial clerk, you usually use quarter 1 to complete the accounting for the past year. For example, you check whether all purchase invoices have been posted correctly and in the correct period and whether all approvals have been received. Next, you carefully review the accounts so that the audit can take place. At a later stage, the tax inspector may also come by and ask for a picture of the invoice including authorizations. Therefore, in the first months of the year you also check who approved the invoice and whether this person also had the authority to do so. All in all, a period full of peaks and deadlines during which you experience a high workload. During the process you have undoubtedly thought at times: couldn’t this all be done more efficiently? Good news: it certainly can. A digital purchase invoice processing solution offers the solution.

Digitizing administration: 7 tips to work more efficiently

Do you want to digitize your financial records because you want to spend less time on boring, repetitive tasks? With digital administration, you increase efficiency and reduce the risk of error. And when you process an incoming document – such as a purchase invoice – you’ll always know exactly where it is. This leaves you much more space to engage in challenging work that adds more value to the organization. The question is: where do you start? In this blog we share 7 tips to work more efficiently. If you are going to digitize your administration, you can use them to build a solid digital foundation for processing purchase invoices as well as other incoming documents!

Automating accounting: 7 tips for financial accounting

For some time, you’ve wanted to automate your accounting. After all, there are several advantages to this. When you have automated, unambiguous bookkeeping, you increase efficiency, significantly reduce the chance of error and keep a lot of time for more challenging tasks. Plus, you’ll always know exactly where an invoice is in the process. But where should you start in streamlining and optimizing your processes? Fortunately, this is much easier than it seems. In this blog, we share 7 tips on processing purchase invoices that will get you up and running quickly. If you are going to automate your accounting, be sure to read through them!

Optimizing business processes? Start with the foundation of your organization: financial administration!

If you want everything within your company to run streamlined, it is important to first analyze the current processes of financial administration. In order to keep running and growing, you need to make sure the flows are there. Making payments, processing incoming documents, booking and approving purchase invoices: these processes are the foundation of your organization. So if you want to optimize your business processes, it’s crucial that you make sure they run efficiently and flawlessly. But how exactly do you do that? Use our handy three-step plan!

How to find the best scanning and recognition software? 3 tips

It is high time to digitize the processing of purchase invoices and other incoming documents – which is why you are looking for the best scanning and recognition software. Because only with this can you hold your own as an organization in this day and age. In recent years, digitization has become increasingly important: in many administrative departments, piles of paper and cabinets full of binders have gradually disappeared. Currently, no one can do without a solid document recognition solution. After all, the days when you could open and process mail in the office are over for the time being. Currently, most people work online. As an administrative assistant, you need the best scanning and recognition software to work efficiently, productively and easily. But if you start comparing scanning and recognition software, you’ll soon lose sight of the forest for the trees. How do you find the solution that best suits your organization?

Improving administrative processes: 3 tips, 5 benefits

Do you want to improve your administrative processes, but does this seem like a big job to you? It doesn’t have to be difficult. And it is definitely worth the effort. But why? We will tell you in this blog. Take advantage of our 3 tips for automating document processing and read which 5 benefits you will enjoy by improving your administrative processes.

Processing procurement invoices digitally: why does it offer so many advantages for construction?

The construction process is unique. The physical separation between the company organizing the work (the contractor’s office) and the place of production (the construction site) is not seen in many industries. When we started Whitevision in 2005, we immediately saw that the digital processing of purchase invoices could offer many advantages precisely for the construction industry. Because we chose this focus as a company, we have since acquired a solid market position from which many customers are reaping the benefits. But why is digital procurement invoice processing so suitable for the construction industry?

Digital archive: use software to save invoices?

Do you keep all documents – including purchase invoices – in physical folders after you have gone through the processing process? Then you spend a lot of time archiving and retrieving documents. Moreover, the filing cabinet bulges over time. Couldn’t that be much easier? Yes, indeed. And by replacing your paper archive with a digital archive. Software can help you enormously if you want to store purchase invoices and other incoming documents quickly and clearly. But what should companies consider when switching to digital archiving? And what does a digital document management system actually require of you? In this blog, we tell you more about it.

Claims processing: put receipts into your records quickly and correctly with these 4 tips

Claims flow in through various channels. When you receive them in the finance department, you naturally want to put them into your ERP system. But processing expense reports can be quite time-consuming. After all, if you do it manually, you have to retype all the data. Moreover, documents can get lost, so you lose the overview. How do you solve that? OCR software offers a solution. When employees submit an expense or travel reimbursement, for example, the software recognizes the data on the claim, such as the amount and the employee who submitted the document. If you also use workflow software, you can then circulate the claim for approval. The document is then automatically processed in your ERP system. Convenient, because that way you don’t have to do any repetitive work around processing expense reports!

Keeping receipts: here’s how to keep streamlined records

In finance, you have a stream of incoming documents to process – from paper receipts and invoices to digital files. Previously, we wrote blog posts about coordinating the flow. Now it’s time to zoom in on an important aspect that often involves multiple employees within your organization: receipts. As a financial administrative employee, you have to keep track of expenses and store receipts. How do you do this in a structured way?

Organizing financial records: the best tools for businesses listed

Process optimization is essential if you want to organize your financial administration. Those who process all data manually spend a lot of hours doing so. Fortunately, keeping financial records does not have to be so much work. In fact, there are several good tools that can help you optimize your administrative processes. Wondering which tools are really valuable when you want to organize your financial administration? In this blog we list them for you

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With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.