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Preventing invoice fraud? Invest in a workflow system!

Invoice fraud is a growing problem for organizations. You’ve probably seen a phantom invoice pass by before. And the widely feared phishing email, which makes an urgent request for payment to a financial administrative employee, will not be foreign to you either. The question is: how do you effectively counter such fraud attempts? In a previous blog, we described that WhiteVision’s SMART-OCR solution has a standard functionality to detect phantom invoices. As a user, you are then alerted to this so you can take action. When we recently thought together about invoice fraud, we realized that good workflow software is also very suitable for preventing phishing mails. How? We’re happy to share that with you in this blog.

OCR software: what can you expect from the implementation process?

After a long search, you have finally found the OCR software that will automate your purchase invoice processing process. You’re looking forward to working with it because you’re eager to improve your administrative processes. But before that happens, you need to go through an implementation process. And one implementation is not like another. What exactly can you expect from this process? And what is the definition of a very good implementation when it comes to OCR software?

How does OCR work? And what is the future of OCR software?

You hear a lot about automatic document recognition, but how exactly does OCR work? The abbreviation “OCR” stands for Optical Character Recognition. The term represents a technique by which the computer reads letters, numbers and punctuation marks from a picture. Convenient because this way you transform documents into digital versions for editing and archiving. Sounds good. But how does OCR work to your advantage? And what’s next for OCR?

Good OCR software: 7 frequently asked questions and answers

Automating your accounting is done with good OCR software. A solid OCR solution takes a lot of boring, repetitive work off your hands, leaving you more time for challenging tasks. That’s why you’re looking for a scanning and recognition solution that will save you time and work much more efficiently. But it is difficult to separate the wheat from the chaff. The technical terms fly around your ears, making it no easy task to determine which OCR solution best suits your organization’s needs. Where do you find the answers you are looking for? To get you started, in this blog we list 7 frequently asked questions (and answers) regarding good OCR software!

How do you efficiently tackle data extraction in finance?

‘Data extraction’ sounds like a pretty complex concept. But did you know that this is actually what you do in finance all the time? Because it means nothing more or less than collecting and distilling meaningful data: from a sea of information, you select the data that is meaningful to you. In financial administration, this means extracting data that will help you convert an invoice into a booking proposal. How you do that is another story. We distinguish between manual and automated data extraction. What exactly is the difference? And what is the next step in data extraction?

Peppol in the hybrid billing era: how to use Peppol effectively in your business?

Peppol is on the rise. You may not have fully embraced it yet, but you’re already hearing about it left and right. And perhaps you sometimes already receive or send invoices via Peppol. Or you want to start doing so soon. But how do you use Peppol effectively in your business?

Free OCR software: listing the pros and cons

You’ve heard here and there about free OCR software. And that seems like a good idea to you. Because there are pieces of text that you don’t want to retype, but that you need to have available as text in some software program. For example, invoice data you need to get into your ERP system. And for that, OCR software is ideal. But one system is not the other. You know that there is free OCR software on the market. But what exactly are its advantages and disadvantages?

Optimize accounting: lay the foundation in 3 steps

Optimizing your bookkeeping isn’t always easy. As an employee in financial administration, you are often busy handling small tasks. When added together, however, these take up a considerable amount of time. Because the work is often repetitive and monotonous, you also lack the necessary challenge. That’s a shame, because it prevents you from getting everything out of yourself. The way to do this is to optimize your bookkeeping. But how exactly do you begin? Start with 3 fundamental steps!

Digitizing accounting: 11 benefits of paperless administration

For a while now you’ve been wondering: should you digitize your accounting? Left and right, you hear positive reports about a paperless office: it would make companies work a lot more efficiently. No hype, as it turns out – because organizations that are going paperless are excited about the many benefits they are enjoying since adopting digital accounting. But what exactly are the benefits when you work not with paper but with digital invoices? And how do you actually start with paperless accounting? In this blog we describe 11 advantages and a 3-step plan. If you want to digitize your bookkeeping, read on!

Submitting claims: use app or software?

There is almost no financial administration that does not involve expense claims. Within many a company, employees advance expenses out of their own pockets. They then want to claim the amount concerned. They used to use a paper form for this, but today digital claims are the way to claim expenses incurred. However, receipts can arrive at the finance department in different ways. The key question: do you use a claims app or software for filing?

Digitizing your financial records: get off to a good start with this guide!

You want to take a hard look at your administrative processes. You currently spend a lot of time on boring, repetitive, manual tasks. And you know that nowadays this can be done differently – namely, by switching to digital administration. But how should you digitize your financial administration? And how exactly do you benefit from this? In this manual we explain it to you!

Purchasing process automation: how to set up purchasing department processes more efficiently?

An efficient procurement process is worth a lot. You maintain an overview, speed up transactions, reduce manual operations and minimize errors. In addition, you lay a foundation for cost savings and strategic decision-making. Especially if the procurement department and the financial administration align their processes. But anyone who wants to work more efficiently in 2023 cannot really do so without embracing the possibilities of technology. Automating the procurement process is the solution for organizations that want to realize an efficiency boost. The question is: where and how do you start?

Purchase invoice processing within educational institutions: time for optimization! [3 tips]

What amount was spent on temporary employees? What facility costs did your educational institution incur in the last month? Exactly how much did you spend on materials? In the financial administration of an educational institution, such questions are commonplace. But how do you answer them as quickly and completely as possible? And how do you sketch a realistic picture of both the state of affairs and the future?

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With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.