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Purchasing process automation: how to set up purchasing department processes more efficiently?

An efficient procurement process is worth a lot. You maintain an overview, speed up transactions, reduce manual operations and minimize errors. In addition, you lay a foundation for cost savings and strategic decision-making. Especially if the procurement department and the financial administration align their processes. But anyone who wants to work more efficiently in 2023 cannot really do so without embracing the possibilities of technology. Automating the procurement process is the solution for organizations that want to realize an efficiency boost. The question is: where and how do you start?

Purchase invoice processing within educational institutions: time for optimization! [3 tips]

What amount was spent on temporary employees? What facility costs did your educational institution incur in the last month? Exactly how much did you spend on materials? In the financial administration of an educational institution, such questions are commonplace. But how do you answer them as quickly and completely as possible? And how do you sketch a realistic picture of both the state of affairs and the future?

Purchase invoice booking from A to Z: how does the digital processing process work?

Booking a purchase invoice can take a lot of time and effort if you are still processing it manually. Do you recognize the following process? Invoices that arrive by e-mail are printed first. If you also receive paper invoices, you soon have a pile on your desk to process. This task, which involves many repetitive actions, takes quite a few hours – after all, you have to book the purchase invoices into your ERP system one by one. When you finally finish the job, you put all the invoices into colored folders to pass them along the various approvers within your organization. The process that follows is often drawn out: invoices get lost or your colleagues forget to approve them, leaving you to do a lot of searching. A shame, because you would rather spend that time on tasks that add more value to the organization. If you want to book a purchase invoice in an instant, the digital processing process is indispensable. But what exactly is digital purchase invoice processing like? And why can it be incredibly relevant to you?

Submitting claims: use app or software?

There is almost no financial administration that does not involve expense claims. Within many a company, employees advance expenses out of their own pockets. They then want to claim the amount concerned. They used to use a paper form for this, but today digital claims are the way to claim expenses incurred. However, receipts can arrive at the finance department in different ways. The key question: do you use a claims app or software for filing?

What is a purchase order and how do you process it efficiently?

When employees purchase items, it is often convenient to record the orders as purchase orders. Then a responsible can give approval before they actually order the products. In this way, you agree the flow in advance, avoiding discussions afterwards. This is especially useful for larger organizations working with multiple locations. Consequently, the purchase order is often seen in sectors such as education and construction.

Digitizing your financial records: get off to a good start with this guide!

You want to take a hard look at your administrative processes. You currently spend a lot of time on boring, repetitive, manual tasks. And you know that nowadays this can be done differently – namely, by switching to digital administration. But how should you digitize your financial administration? And how exactly do you benefit from this? In this manual we explain it to you!

What is OCR?

The abbreviation OCR stands for Optical Character Recognition. Briefly, OCR is a technique that allows the computer to “read” letters, numbers and punctuation marks from an image. OCR software is used to transform paper documents and booklets into digital versions for editing and archiving. Forms, letters, contracts, articles, reports and manuals can thus be converted to editable text in no time – in a Word file, for example. However, there is an important distinction between simple and smart OCR software. In this blog, we explain this and tell you the benefits of advanced OCR software in the invoice processing process!

OCR software: do’s-and-don’ts when looking for a vendor

In finance, you are always looking for ways to improve your processes. With that in mind, you want to eliminate repetitive, manual tasks as much as possible. Because that’s how you save time, work more efficiently and minimize the error rate. As a result, you have more room to take on challenging work that allows you to add more value to the organization. The first step toward a job satisfaction that benefits you and your company? A good OCR software.

OCR software: what’s next for OCR?

OCR software has been around for a long time.A while ago, we wrote extensively about how OCR software works, its purpose and its benefits in our blog “What is OCR? The basics: you determine at the pixel level whether something is black and white or colored, and then you do an interpretation step to determine whether readable information comes out of the pixels. By now, basic techniques have become so widely adopted in everyday life that we can no longer do without them. Most modern systems use essentially the same OCR mechanism. Just think about self-driving cars or cameras for recognizing video images. Despite now being used for such modern things, this technology is also still the basis for optimizing administrative processes. But that does not mean that OCR software is standing still. It is precisely in the administrative area that developments are rapid. Therefore, in this blog we address the question: what is the next step in the field of OCR software?

OCR software and digital invoice processing: what is a “smart” OCR system?

That digital invoice processing with OCR software can save you a lot of time is something that the majority of companies know by now. A good scan and recognize solution ensures that employees in the financial administration have more time for tasks with which they can really add value to the organization. But what should you really look for when looking for a solution? And why should you choose smart OCR software over its ‘regular’ counterpart?

Digitizing SME administration: does it pay off?

“Should we digitize our financial records?” It’s a question many SMEs ask. After all, an SME does receive invoices, but the question is whether there are enough of them to digitize its records. Wouldn’t you rather handle the processing manually? While that does take some administrative effort, digitization seems to be mostly for larger companies. Scan-and-recognition software is often expensive and therefore SMEs think the investment does not pay off. Did you know that this does not have to be the case at all?

Invoice processing costs: how do you process incoming invoices economically and efficiently?

Manual processing of incoming invoices seems advantageous at first glance. But it involves an awful lot of handling. Have you ever calculated how much processing one invoice costs you with this traditional method? Increasingly, you hear around you that digital invoice processing saves time, works more efficiently and minimizes errors. Why? Because you eliminate many steps. That’s why you googled the term “cost invoice processing” anyway. So what is the most cost-effective solution for your accounting needs?

Processing purchase invoices digitally: not just for multinationals!

More often than not, we hear that digital processing of purchase invoices would only be useful for multinationals and other large companies. But nothing could be further from the truth. Even smaller organizations can benefit tremendously from it. In this blog, we tell you which 5 misconceptions exist about this topic and explain why digital purchase invoice processing can also be interesting for you.

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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.