Administration updated last fiscal year? Time for process optimization!

As a financial clerk, you usually use quarter 1 to complete the accounting for the past year.
For example, you check whether all purchase invoices have been posted correctly and in the correct period and whether all approvals have been received.
Next, you carefully review the accounts so that the audit can take place.
At a later stage, the tax inspector may also come by and ask for a picture of the invoice including authorizations.
Therefore, in the first months of the year you also check who approved the invoice and whether this person also had the authority to do so.
All in all, a period full of peaks and deadlines during which you experience a high workload.
During the process you have undoubtedly thought at times: couldn’t this all be done more efficiently?
Good news: it certainly can.
A digital purchase invoice processing solution offers the solution.

Digitize authorization process: always overview

You can digitize the authorization process in various ways – for example, using an invoice workflow.
This way you always know where a document is.
You also have a clear picture of the turnaround time and items that still need to be handled.
Moreover, a good authorization system ensures that your procuration schedule is followed.
In addition, you never again have to wonder who did what and when regarding the approval of purchase invoices.
This is because the system logs this information in a neat and orderly manner.

Easier search and retrieval

The audit performed by an accountant or tax inspector always starts from your financial records.
If you switch to a digital purchase invoice processing solution, you can smartly archive an invoice – namely, as a PDF file under your entry.
This gives you one-click access to the document in question, including the corresponding email body, attachments, notes and log data.
All this information is available directly from your financial system.

Investing in time savings and efficiency gains

Worried about the investment that such process optimization entails?
Fortunately, that’s not necessary.
After all, you only pay for what you use.
Moreover, digital processing of purchase invoices saves you a lot of time, for example by line recognition and matching invoices to purchase orders.
The hours gained can, of course, be spent on work that is more enjoyable and adds more value to the organization.
Because the implementation process is quick and easy, such benefits are immediately noticeable.

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Back to overview

Practical tips for a smooth quarterly closing

For many finance departments, the end of the quarter is a recurring peak period. Invoices must be processed, entries checked, VAT returns prepared, and reports drawn up. If processes are not optimally organized during the quarter, work piles up in the final weeks. However, closing the books at the end of the quarter doesn’t have to be a stressful sprint. With the right processes and smart support, you can spread the workload, reduce errors, and deliver reliable figures faster. In this blog, you can read how to make your quarterly closing more efficient and manageable.

Getting a grip on your purchasing process: how to make the transition to digital and efficient

A well-designed procurement process is more important than ever for many organizations. The amount of data is growing, supplier relationships are becoming more complex, and finance and procurement teams have less and less time for manual administrative tasks. At the same time, organizations want more control over costs, contracts, obligations, and risks. However, in practice, the procurement process is often fragmented. Information is scattered across mailboxes, PDFs, spreadsheets, or folders. Contracts disappear from view and invoices are still checked manually. This makes it difficult to work more efficiently and base decisions on reliable data. More and more organizations are therefore looking at how they can organize their procurement process more intelligently. In this blog, you can read how to do this digitally, which technological developments are changing the process, and how you can benefit from this.

AI in document processing: smart automation with IDP

Every day, organizations process large quantities of documents: invoices, order confirmations, contracts, and other administrative documents. Although these documents are increasingly being received digitally, they are often still processed manually. This takes time, increases the risk of errors, and makes processes less predictable. Intelligent Document Processing (IDP) helps to make document processing smarter and more efficient. Not by simply reading text, but by actually understanding documents. What exactly is IDP, what does it offer, and what do you need to take into account?

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.