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Fiatting purchase invoices: 4 reasons to digitize the process

If you want to optimize your administrative processes, you’ve probably already Googled the term “approving purchase invoices. Perhaps you know by now that you need a workflow solution to digitize this process, but are still wondering if you should digitize the approval of purchase invoices.   The current time frame answers this question. With digitization increasing rapidly and working from home becoming more commonplace, it is extra important that employees in financial administration focus on tasks with which they add a lot of value to the organization. With that comes the need to eliminate monotonous, repetitive work. How do you do this? Among other things, by digitizing the approval of purchase invoices with workflow software. Because in this way you make administrative work more efficient and simpler. But how exactly does workflow software work? And what specific benefits does its use give you?

How does a good approval process work with workflow software?

The hallmark of a good workflow system is that it helps you digitize and optimize existing work processes. With a good workflow you send invoices around the organization in a fast, simple and reliable way. The process is entirely digital. Financial administrators no longer have to print out invoices to pass them by the desks of approvers. Pulling colleagues up by the sleeve to sign is also usually a thing of the past. In fact, good workflow software can send preset reminders. And if a vendor calls with a question about an invoice, you can find out where it is with the push of a button.

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Fiatting purchase invoices: why a digital process?

Still doubting whether a digital approval process brings enough benefits? We give you 4 reasons why you should digitize the approval of purchase invoices!

  1. Approve purchase invoices: anytime, anywhere Approve a purchase invoice from the home office, the construction site or a resort? Quickly open an attachment or add a comment on Friday evening? A workflow solution makes it all possible: approvers can view, comment and approve invoices anytime and anywhere.
  2. Digital archive: no paper, no searching An archived purchase invoice is quite a hassle when working with a paper archive. After all, searching through binders is quite a chore. If you automate the approval of purchase invoices, you use a digital archive. If you want to revisit an invoice at a later time, you can retrieve it – including attachments and notes – at the push of a button. That way you work a lot faster and more efficiently. In addition, audits are much easier because the logging information is available with the invoice.
  3. Working optimally: standard process and more overview If you digitize the approval of purchase invoices, you have the opportunity to formalize your process. For example, you can follow a standard process for paying an incoming invoice: you register, archive and book the purchase invoice in a uniform way and then send it around for approval. Once all signatures are in place, you proceed to payment. This standard process allows you to work more consistently and efficiently. In addition, workflow software gives you greater insight into the work inventory, bottlenecks and turnaround times. This allows you to keep a much better overview!
  4. Higher alert: vigilant for fraud With a properly digitized approval process, recurring work is done consistently. Thus, there is more consistency. As an employee and process controller in financial administration, you only have to set up such a system once. Then you have the space to fully focus on deviations and exceptions. For example, if a phishing email comes in, the system automatically signals it. This makes it much more likely that you will filter out such a message in time!

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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.