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OCR software: what’s next for OCR?

OCR software has been around for a long time.A while ago, we wrote extensively about how OCR software works, its purpose and its benefits in our blog “What is OCR? The basics: you determine at the pixel level whether something is black and white or colored, and then you do an interpretation step to determine whether readable information comes out of the pixels. By now, basic techniques have become so widely adopted in everyday life that we can no longer do without them. Most modern systems use essentially the same OCR mechanism. Just think about self-driving cars or cameras for recognizing video images. Despite now being used for such modern things, this technology is also still the basis for optimizing administrative processes. But that does not mean that OCR software is standing still. It is precisely in the administrative area that developments are rapid. Therefore, in this blog we address the question: what is the next step in the field of OCR software?

OCR tools and systems: from template recognition to training functions

The very first OCR tools worked on the basis of template recognition. You told the system what a document looked like, and the next time this same type of document was presented, the OCR software could automatically read it. A hugely useful functionality that automated recurring operations. But the need soon arose for a solution that could also be used for documents with more variation. That’s where free-form recognition came in, a technique that uses the power of computers to distill certain information. For example, an OCR tool running on this system sees a certain letter combination with date format text above it, then concludes that this is an invoice date. This type of OCR software required significantly less maintenance. However, the drive for optimization continued. The end user now wanted to be able to optimize the recognition himself. This gave rise to the introduction of training functions. With this type of OCR tool, employees in financial administration could train and improve their own systems the moment they discovered an error. It was no longer necessary to wait for a consultant.

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The best OCR software: don’t settle for less!

In a nutshell, the approachability with which you can automatically process documents has improved tremendously over the years through fancy techniques. Yet in the year 2019, these are no longer sufficient. As a user, by now you simply expect the recognition to be good and the system to improve itself. What you are now looking for is the best OCR software. When it comes to solutions for working optimally, WhiteVision believes it is important to lead the way. Moreover, because entrepreneurship is one of our guiding principles, we want to do everything we can to remain at the forefront of this. With that in mind, more than 3 years ago we already laid the foundation for the best OCR software with our smart SMART-OCR solution. The strength of this is that the system shares the knowledge gained in the community with you as a (new) user. Without you having to do anything for it, your system also becomes smarter and smarter. And should you make a correction or addition when booking in your financial system, the OCR software automatically processes this feedback to do better next time. In this way, as we process each invoice, we take a step toward our dream: to have you book with the lights off.

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Best OCR software?

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Benefits

  • High rate of recognition

  • Learning from users

  • Work smarter

Want to make your process smarter?

Also make the best use of advanced recognition techniques to optimize work in financial administration? Feel free to contact us. We would be happy to discuss with you how OCR software can make your work more efficient, easier and more pleasant.

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For many finance departments, the end of the quarter is a recurring peak period. Invoices must be processed, entries checked, VAT returns prepared, and reports drawn up. If processes are not optimally organized during the quarter, work piles up in the final weeks. However, closing the books at the end of the quarter doesn’t have to be a stressful sprint. With the right processes and smart support, you can spread the workload, reduce errors, and deliver reliable figures faster. In this blog, you can read how to make your quarterly closing more efficient and manageable.
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Getting a grip on your purchasing process: how to make the transition to digital and efficient

A well-designed procurement process is more important than ever for many organizations. The amount of data is growing, supplier relationships are becoming more complex, and finance and procurement teams have less and less time for manual administrative tasks. At the same time, organizations want more control over costs, contracts, obligations, and risks. However, in practice, the procurement process is often fragmented. Information is scattered across mailboxes, PDFs, spreadsheets, or folders. Contracts disappear from view and invoices are still checked manually. This makes it difficult to work more efficiently and base decisions on reliable data. More and more organizations are therefore looking at how they can organize their procurement process more intelligently. In this blog, you can read how to do this digitally, which technological developments are changing the process, and how you can benefit from this.
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AI in document processing: smart automation with IDP

Every day, organizations process large quantities of documents: invoices, order confirmations, contracts, and other administrative documents. Although these documents are increasingly being received digitally, they are often still processed manually. This takes time, increases the risk of errors, and makes processes less predictable. Intelligent Document Processing (IDP) helps to make document processing smarter and more efficient. Not by simply reading text, but by actually understanding documents. What exactly is IDP, what does it offer, and what do you need to take into account?
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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.