Processing procurement invoices digitally: what does the optimal solution look like?

1. Your system is leading

The software we have developed over the years has specific features that make your work much easier. In everything we develop, we use one starting point: the functionality offered by your financial system. Because we want to distinguish ourselves with solutions that perfectly match this – whether you use AFAS, Exact, Navision or another ERP package. This is exactly what customers appreciate about Whitevision.  

2. We have knowledge of your system

Every financial system has certain characteristics and working methods. If you want an optimal working system, it is of great importance that a solution for purchase invoice processing fits seamlessly with your system. Our consultants and support department possess this knowledge, so that together with you we don’t ‘just’ achieve a good, but a very good implementation.  

3. Product owner and ERP vendor maintain close contact

Within our organization, each solution is assigned to a product owner. From his role, he is responsible for an optimally functioning system. For example, the product owner maintains contact with your supplier and ensures that Whitevision’s smart developers connect the solution as seamlessly as possible (if you use Exact, read this white paper with tips for working optimally). Within this construction, the maintenance of the connection is also guaranteed. This means that the solution will always function optimally – even when your ERP vendor releases a new version, for example.  

4. You use only what you need

Whitevision’s portfolio has evolved into a complete solution. It takes care of all actions in the purchase invoice processing process: automatically reading and classifying email messages, enriching PDFs with XML files via OCR techniques, converting an invoice to a full posting and circulating the posting proposal via an approval workflow. There are also several additional functions available, such as matching, line recognition and modules that meet the needs of specific organizations (such as the receipt linking function for construction). This means that you can largely automate the process of purchase invoice processing with Whitevision. Does your financial system already have workflow functionality? Or the ability to read UBL invoices? No problem. The modular structure of our solution allows you to purchase only the modules you need.  

5. We focus on additional requirements (regardless of what your ERP system can already do)

Want to set up or have specific fields recognized? Add non-standard steps to the workflow because they are essential within your organization? Add certain fields to the booking file? Often our consultants can realize these kinds of wishes via a simple configuration adjustment. The strength of our organization is that we know how to deliver the ideal combination: on the one hand we offer standard products, on the other hand we give you the opportunity to implement them within your organization in a customized way. If you have a brilliant idea that would make our solution even better for other customers, we would love to hear from you. In that case we will see if we can complete our portfolio.