Simplify your document processing
You know exactly where incoming documents come in and you enter data manually. Maybe you even still work with a paper archive. The advent of e-mail and pdf have largely solved the problem of piles of paper invoices. Invoices and orders can come in in different formats: paper, pdf or XML, sometimes even inserted into the body of an e-mail. To process all these diverse documents in the same streamlined way, you need a system that is flexible. And that’s exactly where we come in. With Whitevision’s smart OCR solutions, you can process incoming documents quickly, easily and efficiently. Digital processing starts with collecting and easily reading incoming documents. Paper invoices just need a quick scan. Documents you receive via e-mail or other digital channels are processed automatically. Whether they are pdf files, XML data or other message types. With Whitevision, you process the entire flow through 1 way.
Download whitepaper
Want to know more about our approach? Download our whitepaper ‘the future of procurement invoice processing’ and discover the benefits for your organisation.
Collect different formats
In practice, it often happens that documents such as order confirmations, service orders, receipts and invoices are sent in different formats. Our solution handles this conveniently. Not only can we process all file formats, but we go one step further.We also enrich and compare data with each other. Whether matching purchase orders to invoices or identifying differences between goods received and corresponding documents, our system ensures seamless integration of all data. And all this is conveniently displayed in our user-friendly interface, giving both procurement and finance professionals effortless access to the information they need.
This is how simple your work process can be:
Hybrid receiving
Processing incoming documents digitally starts with collection and easy reading. All incoming documents are processed consistently, without the hassle of different processes for different document types.
Automatic recognition
The document data is automatically recognized within seconds and prepared as a proposal entry. You don’t have to do anything for this.
Routing and processing
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Frequently Asked Questions
Does Whitevision also help me with the approval of documents?
For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.
How exactly does Whitevision make it easier for me to process incoming documents?
We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.
In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.
How do I make the process around incoming document processing even easier?
For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.
Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.
How long does an implementation take?
If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.
Can I also approve documents via my tablet and phone?
Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.
I have been asked to establish a remote connection, how do I do that?
You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.
My question is not there, what is the best thing to do?
Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
