Braspenning

The need

Braspenning Aannemers en timmerbedrijf works with an administrator. He handles the administration from a to z. Working with ERP package BouwOffice was always convenient, but the purchase invoice processing was cumbersome. When invoices came in, Aannemersbedrijf Braspenning had to indicate in an Excel file how costs had to be booked. The administrator read in this data, then processed the invoice in BouwOffice. A conversation with the ERP supplier showed that this process could be handled much more efficiently with the right scan and recognition solution. Braspenning Contractors and Carpentry went to investigate.

The solution

Through BouwOffice, Braspenning Aannemers en timmerbedrijf came into contact with Whitevision. The confidence in the solution was there from the beginning, because Whitevision and BouwOffice have a partnership. Moreover, BouwOffice indicated that they have several customers who are working with Whitevision’s interface to their satisfaction. Braspenning Aannemers en timmerbedrijf invited a Whitevision consultant to the office to give a demo. This one was well received. The final step was a practical one: the company requested a quote from Whitevision. When it turned out that the price-quality ratio was also excellent, Braspenning Aannemers en Timmerbedrijf immediately decided to work with Whitevision.

The benefits of Whitevision

1. Greater focus on main tasks as Whitevision provides greater efficiency and time savings.
2. No more overtyping, reducing the chance of errors.
3. Virtually eliminated paperwork through digital processing and storage of purchase invoices.
4. Excellent support during and after implementation: Whitevision thinks with you and contributes solutions at lightning speed.
5. User-friendly solution that always keeps up with the times: Whitevision engages in continuous development.

“With Whitevision, we work more efficiently, save time and can better focus on main tasks,” says Jos Braspenning, co-owner of Braspenning Aannemers en timmerbedrijf. “Moreover, there is less chance of mistakes. In Excel, we used to type over all the amounts. A human mistake was easily made.” Jos also likes the fact that Whitevision has eliminated almost all paperwork: “Everything is digitally processed and stored!”

Whitevision creates a lot of space within Braspenning Aannemers en timmerbedrijf to focus on the tasks that really matter. Jos: “The administration has to be handled well. That is part of a business. But we are makers, not administrators! That is why it is so nice that we now no longer have to work with Excel files.” What Braspenning Aannemers en timmerbedrijf does still do is put a digital stamp on each invoice: “If we are working on 10 different jobs, for example, we want to know exactly which costs belong to which project. That is why we put the digital stamp. But we can put these very easily, after which the system ensures that the invoice costs end up in the right place and makes a booking proposal. Very practical!”

Initially, Braspenning Aannemers en timmerbedrijf didn’t know exactly how everything worked. But both the implementation consultant and Whitevision’s support team acted as lifesavers: “We received extraordinary help, both during implementation and afterwards. Our consultant gave a clear tour of the program and explained step by step how the system works. And the support team is always there for you. Whitevision thinks with you and understands the questions you have. The team tackles problems quickly and provides a solution in no time.” How is the purchase invoice processing process at Braspenning Aannemers en timmerbedrijf now that Whitevision has been implemented? “Invoices that come in by mail are read into Whitevision and prepared in BouwOffice. Our administrator then logs into the server to verify that the OCR software has recognized all the data correctly. He then completes the booking. Whitevision has given him a more controlling function. So he too works a lot more efficiently.”

Braspenning Aannemers en timmerbedrijf has now been using Whitevision’s solution for over a year. Jos’ verdict: “The program just works very well. It does what it has to do – in an understandable way. We can work very simply and pleasantly with Whitevision.” As far as Jos is concerned, his company will therefore continue to work with the solution: “Everything is becoming more and more automated and Whitevision is doing continuous development. With that, the solution fits our company perfectly.” Whether Jos would recommend Whitevision? “Normally I’m actually very cautious about that. But I absolutely dare to recommend Whitevision to others!”