Witte Bouw

Witte Bouw is a construction and contracting company that stands for craftsmanship, quality and reliability. It focuses on non-residential construction, new construction, maintenance and renovation, but over the past 25 years of its existence has specialized primarily in restoration. As a recognized restoration company, Witte Bouw works on major projects in Amsterdam and the surrounding area. Open communication and good relationships with customers have been at the forefront of this for 3 generations.

The need

Witte Bouw had been working with BouwInfosys for some time. From there, the company followed the development of digital invoicing. Because Witte Bouw operates in the utility industry, it regularly fulfills assignments for government agencies. Over two years ago, these indicated that digital and electronic invoicing was becoming a must. As part of this and in view of a growing need to save time, Witte Bouw went in search of a solution for processing procurement invoices digitally.

The solution

Through BouwInfosys, Witte Bouw came into contact with Whitevision. After the first meeting, the company was so satisfied that it decided to get started. Whitevision turned out to work closely with partner BouwInfosys, the lines of communication were short, the explanation of the solution was clear and there was a good point of contact: all reasons for Witte Bouw to start working with Whitevision.

The benefits of Whitevision

Transparency and overview
Collective visibility into the status of purchase invoices
User-friendly plus good support
Innovative solution
Perfect connection to BouwInfosys

“Since we started using Whitevision, it’s all been so free and relaxed. When we look back now on our former purchase invoice processing, we sometimes have to laugh: we were literally turning over paper sheets,” says Linda, financial administrative assistant at Witte Bouw. “Very early on we used to do everything manually, but we switched to computer programs fairly quickly. Although BouwInfosys was a great improvement, we still had to enter the administration manually: the code, creditor number and comments were written on the invoice, which then had to go through a whole round. Now all that is no longer necessary.” When Witte Bouw decided to work with Whitevision 2 years ago, a world of efficiency opened up: “Not only do we save a lot of time; Whitevision also provides clarity. I really like that.”

“Whitevision is progressive and innovative. The company has a fresh perspective on heavy financial administration, takes a focused approach and really looks to the future!”

A very positive aspect of Whitevision is the clear vision of subcontractors and suppliers that Witte Bouw now has: “If the subcontractor still has to do certain things, you can withhold an invoice. Others then also know about this. This means that everyone can look up and view the invoice in the history of documents. So you can quickly check what you have discussed about a particular invoice.” Once everything is settled and agreed upon, Linda has immediate insight into this: “Then a button comes on that allows me to see that I may pay out the invoice. This process from Whitevision provides much more transparency, efficiency and time savings. You know exactly what question to ask who. Each invoice goes directly to the right person and on the screen you have a clear overview of the status of the invoice. That works very easily.” The seamless connection to the BouwInfosys package is also a big advantage: “We never have to browse through a folder to find an invoice again. Everything is at our fingertips. In addition, we can add and send attachments later. Very handy!”

“Clear implementation process and user-friendly solution”

The implementation process was very smooth and clear. Linda: “Someone came by to explain and walk us through the solution. I then called and emailed several times with questions. Whitevision picked these up quickly and responded well – exactly as we were promised.” Although Linda can easily use Whitevision’s portal to ask additional questions, she doesn’t often have to turn to this channel: “You pick up Whitevision’s solution quickly and work with it easily. If I do have a question, I send it in directly through the portal. Whitevision always returns a message quickly. If something is wrong, we solve it together. But actually this rarely happens.”

“Whitevision looks to the future”

Whitevision’s innovative attitude is contagious to White Construction. Meanwhile, the company is preparing to expand the solution with additional modules: “We want to start processing order forms digitally as well. After all, it’s increasingly about arranging things digitally and being able to access all the necessary information – even when you’re on the road, for example. That is the future. Whitevision is very much working on this and we would like to use their solutions for this.” In short: Linda is very satisfied with Whitevision’s solution. She would therefore definitely recommend it to others: “We are here with 2 project managers and for us it is already incredibly pleasant that they can see the entire purchase invoice processing. I can imagine that this is only even more convenient for larger companies, where there are many people on a project who all have to approve a purchase invoice. Moreover, I would definitely recommend construction companies to work with Whitevision. From experience, I can say that the solution works very well with BouwInfosys!”

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