Views on contracts, room for growth
You have carefully negotiated with suppliers, established agreements and signed contracts. Yet in practice it turns out that making use of those agreements does not always happen automatically. Employees often order by feel or from known suppliers without checking whether there is a contract with them. As a result, discounts or bonuses sometimes fall through and questions arise in the financial administration when invoices cannot be linked to orders. Without good contract management, fragmentation occurs and you miss the overview.
Fortunately, Inconto from Whitevision offers the solution for good contract management. It ensures that agreements are not forgotten, but actively applied. This way, everyone knows exactly who to order from, how and under what conditions, and you can make use of the benefits to which you are entitled.
Download whitepaper
Discover the benefits of our solution and enjoy the simplicity your finance team deserves. Download our whitepaper on the future of invoice processing and get started!
Get a grip on your procurement process
With Whitevision’s Inconto product, you bring more structure and overview to your procurement process thanks to smart contract management. Ordering, receiving, invoicing and paying: everything flows smoothly together.
An employee immediately finds the right article via the internal catalog, with price and supplier agreements. Ordering is fast, approve happens with one click and the order automatically goes to the supplier. Once the delivery arrives, the system checks the invoice for discrepancies. Orders, receipts and invoices are automatically linked (we call this ‘ 3-way-matching‘). Everything in order? Then payment can be made immediately.
Smart notifications
Also convenient: with our software, you are automatically notified when contracts expire, so you can always renew or terminate on time. In short, with Whitevision you manage your contracts smartly and efficiently – from order to payment.
FAQ
Does Whitevision also help me with the approval of documents?
For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.
How exactly does Whitevision make it easier for me to process incoming documents?
We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.
In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.
How do I make the process around incoming document processing even easier?
For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.
Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.
How long does an implementation take?
If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.
Can I also approve documents via my tablet and phone?
Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.
I have been asked to establish a remote connection, how do I do that?
You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.
My question is not there, what is the best thing to do?
Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Contract management: here's how it works
Order
Employees instantly find the correct item in the internal catalog and, with approval, easily place their order.
Automate
Deliveries are confirmed and the system automatically matches the invoice to the order – you are only notified in case of discrepancies.
Process
Is everything correct? Then the system makes the invoice payable.
Customer stories
Dura Vermeer
Automotions
AC Borst Bouw
Jansen & De Wit
Effektief
Blankers Schoon
De Nijs
Eurotransplant
Bibliotheken
BasisBuren
Barli
Aveco de Bondt
Aalberts
YoungCapital
De Zellingen
Cnossen Infra
Braspenning
Eneco eMobility
ETB van Keulen
Franssen Franken
Kesselaar ZN
Jacobus Fruytier scholengemeenschap
Feenstra en van Goor
Gebroeders Pol BV
Keus Schoonmaak en Diensten
NEOS
PALI Group
NVD Beveiligingsgroep
Prohles
MOBIX
Mansveld
Landelijke Huisartsen Vereniging
LenGo
Safety Group
Roozen van Hoppe Groep
Raedts
Trebbe
Groenen Groep
Van Dillen Bouwgroep
Van der Weegen Bouwgroep
Van Wanrooij
Heras Mobile Fencing
Hendriks groep
GWS dé schoonmaker
Van Markus Autoschade
Gebrs. Kurvers Wegenbouw
Vlasman
Veiligheidsregio Gelderland-Zuid
Zuijl en Weerd
Hurks
Witte Bouw