Always the right version
Scattered documents often lead to delays, errors, and uncertainty. With document management, or a case management system, you always work with the most up-to-date version of a document.
All documents are automatically stored centrally and linked to the appropriate files or processes. This creates a single, clear, and structured information environment.
Dashboards provide real-time insight into the status of documents and workflows. This allows you to immediately see which documents are in progress, which require approval, and where actions are pending.
Take action right away
Documents are immediately available within your organization and easy to use in the right context. Thanks to metadata, search functions, and the file structure, you can quickly find what you need without having to search through separate systems.
You can easily share, assign, or link documents to files and follow-ups. This ensures that information ends up in the right place and doesn’t get stuck in random inboxes or folders.
You can easily share, assign, or link documents to files and follow-ups. This ensures that information ends up in the right place and doesn’t get stuck in random inboxes or folders.
Safety and compliance
All documents are managed using version control, access permissions, and logging of all actions. This ensures that you always know who has viewed or modified what.
Sensitive information remains protected, and the system supports compliance with applicable regulations. This helps minimize the risk of errors, data breaches, and unauthorized access.
Employees can work efficiently within their authorized permissions, while you retain full control over your information.
Frequently Asked Questions
How does the Document Management System work with Microsoft?
The DMS integrates fully with Microsoft products. You can use SSO (Single Sign-On), edit documents online and offline, save files to SharePoint, and integrate seamlessly with Outlook.
How secure are my documents?
Your documents can be stored in SharePoint or in the private cloud. In addition, you can secure files within the DMS using a two-factor authentication code for added security.
Can I also grant access to external parties?
Yes, documents can be securely shared with external parties via the integrated sharing portal, ensuring that collaboration is both easy and controlled.
Is the system GDPR- and ISO/NEN-compliant?
Yes, absolutely. Your data remains secure and complies with all relevant laws and regulations.
How does a digital signature work?
The platform offers three types of digital signatures:
- Logging via a workflow button
- A digital signature directly integrated into the DMS
- A certified digital signature for contracts via integration with SignRequest
My question is not there, what is the best thing to do?
Fill in the contact form and we will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Here's how it works in three steps
Central storage
Documents and emails are automatically saved in a single central location.
Always up to date
Versions are automatically managed, ensuring that everyone works with the correct information.
Automatic processing
Workflows and approvals are handled automatically, with real-time visibility into their status.
Whitevision customers. You’re in good company.
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