Matching software

3-way-matching Check if rules match

Detection of discrepancies Deviations are marked with color.

Fast communication Can't explain a difference? Seek advice from a colleague.

Matching orders and receipts?

The Whitevision Matching feature checks whether the lines of incoming documents, such as order confirmations or purchase invoices, match the order and/or receipt. This is also known as 3-way matching.

If there is a discrepancy in the price, quantities or date, the corresponding line is highlighted with a color. This unique marking process is completely automatic and digital. Because the discrepancies are displayed digitally, it looks as if you have marked the discrepant lines yourself with a highlighter. So if you are dealing with incoming documents on which there is an anomaly, you can start working on a solution immediately. The line-by-line check is redundant.

Can’t the administration explain the difference? Then forward the document to the appropriate buyer or other responsible person who can give you advice and information. With Whitevision’s smart software, you do this quickly and easily.

Download whitepaper

Interested in optimizing your administrative processes? Request our brochure and learn more about the benefits of Matching.

Whitepaper De toekomst van inkoopfactuurverwerking

Taking your administration to the next level

Don’t waste your team’s precious time on line-by-line checking of incoming invoices and order confirmations. Our smart software detects discrepancies quickly and 100% reliably. Because you process all incoming messages in 1 central place, information can be matched quickly and you save a huge amount of manual handling. With just a few clicks, you can forward discrepancies to the appropriate employee through an efficient workflow, making your processes seamless and delay-free.

Increase productivity by taking advantage of our smart features such as margin setting and easy peer consultation for advice. Let Whitevision take your administrative processes to the next level with a solution that not only saves time, but also increases work happiness.

Questions? Find the answers here.

Does Whitevision also help me with the approval of documents?

For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.

How exactly does Whitevision make it easier for me to process incoming documents?

We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.

In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.

How do I make the process around incoming document processing even easier?

For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.

Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.

How long does an implementation take?

If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.

Can I also approve documents via my tablet and phone?

Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.

I have been asked to establish a remote connection, how do I do that?

You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.

My question is not there, what is the best thing to do?

Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.

Matching, how does it work?

Full recognition

Purchase order and the lines on the purchase invoice or order confirmation are recognized and read.

Overview

Recognized values are conveniently presented in the lower left corner of the screen.

Instant clarity

The expected values according to the order and delivery are presented at the bottom right of the screen.

Customer stories

Gebroeders Pol BV

Gebroeders Pol BV was founded in Leeuwarden in 1926 as a paving company. Over the years, the activities expanded: the company gradually also started laying underground energy and telecommunication cables, gas and water pipes and cai cables. Recently, the laying and installation of fiber optic cables have also become an important part of the company’s activities. Despite all the expansion, Gebroeders Pol BV is still a real family business. The third generation of Pol now manages around 75 employees. Short lines of communication and an informal atmosphere characterize the company, which has set itself great goals for the future: to grow and keep up with developments in the fields in which it operates.

LenGo

LenGo Automotive Group focuses on total services in the commercial vehicle industry. The Dutch branch has 6 branches, which together provide sales, maintenance and repair of (parts of) commercial vehicles. Customer focus is at the forefront here. The company has an extensive service network with modern workshops. LenGo Automotive Group is characterized by a high level of professionalism, but also by a familiar, friendly atmosphere. This makes the company competent and reliable.

Experience ‘simplicity’. Request a demo.

Want to be able to automatically match incoming documents with orders and/or receipts? Looking for a reliable solution? Ontdek dan de voordelen voor jouw organisatie tijdens een live demo.

Schedule a demo

Be Inspired.

3-way matching: how does it work and what are the benefits?

Do you regularly need to perform a check between a purchase order, the receipts on it and the invoice you finally received? Then 3-way matching with smart software can help. But how exactly does this work? And how do you benefit from it? In this blog post, we explain.

5 benefits of digital invoice processing

Digital invoice processing today is not an option, but a must. Anyone who wants to work efficiently and quickly can no longer ignore an automation solution. Just think how many actions you have to perform when you still process purchase invoices manually. Upon receipt, you have to select the creditor, enter all data (from invoice amount to VAT amount), break down the invoice and create an entry. And even then you only have an entry, not a digital (pdf) version of the invoice. If you need to review the invoice later, it will cost you a lot of searching. In short, without digital invoice processing software, your work is very cumbersome. Fortunately, this can be done differently. Curious about the 5 most important advantages of digital invoice processing software? We list them for you!