Smart payments with real-time insight
For organizations with decentralized spending, it’s difficult to keep track of everything. Receipts get lost, expense reports get mixed up, and expenses often don’t make it into the books until later. This slows down decision-making, increases the risk of errors, and wastes a lot of time. The Spend Card offers a smart solution.
With a physical or virtual payment card, purchases can be made instantly within pre-set limits. Receipts and invoices are automatically scanned and recognized by AI, including the date, time, amount, and expense category.
Every transaction is automatically linked to the correct cost center or department in the ERP system. This saves you time, reduces administrative burdens, and gives you real-time insight into all expenses at all times.
AI-driven processing
Traditional expense reporting processes and credit card management are often time-consuming and prone to errors. With the Spend Card, you have full control and can automate these processes. AI scans receipts and processes the entries immediately. Journal entries, VAT, and accounts payable entries are automatically generated and linked to the ERP system.
Any discrepancies, such as exceeding limits, appear immediately in the dashboard. This way, you always know where the budget stands and can quickly make adjustments. Administration is faster and more reliable. Everyone can pay easily and securely, without any hassle.
Totally in control
For organizations with multiple locations, project teams, or clients, it can be difficult to maintain an overview and keep things under control. The Spend Card offers both flexibility and complete control. You can easily adjust limits and authorizations. You can temporarily block, unblock, reassign, or link payment cards to specific departments or projects.
The central dashboard provides real-time insight into all expenses by employee, department, or project. This gives you a clear overview at all times and allows you to take corrective action before budgets are exceeded. With the Spend Card, you maintain full control over expenses. Employees can make payments easily and securely, while finance teams save time and effort every day.
Mobile payments using your own device
The Spend Card is a Mastercard solution that allows you to make business payments worldwide. In addition to physical cards, you can also issue virtual cards for fast and secure payments via your phone.
You can easily add virtual cards to Apple Wallet (Apple Pay) or Google Wallet (Google Pay). This allows users to make mobile payments directly from their own devices, in a world where mobile payments are becoming increasingly common.
With physical and virtual cards, you give employees flexibility in how they pay, while your organization always maintains control over expenses and spending limits.
Frequently Asked Questions
Can I pay with my smartphone?
In addition to physical cards, you can also use virtual cards. You can easily add virtual cards to your Apple Wallet (Apple Pay) or Google Wallet (Google Pay). This allows you to make mobile payments directly using your own device.
What if a receipt is missing?
If a receipt is missing, the cardholder will receive a message to add it. This reminder will be repeated several times. You can see exactly which cardholders still need to submit receipts on the dashboard, so you can keep track of everything.
Can I set limits myself?
Yes, as an administrator or manager, you can set limits for each pass. You can always see who has changed a limit and when, so you retain complete control.
How does the Spend card work with the ERP system?
For every receipt, the AI immediately creates a booking proposal. This proposal is automatically entered into your ERP system, either immediately or after your approval, without you having to do any double work.
Who is the Spend card suitable for?
Medium to large organizations with decentralized spending, multiple locations, or employees who regularly make small purchases.
What advantages does the Spend card offer over traditional company cards?
No transaction fees, automatic AI bookings, real-time overview, and full control over limits and authorizations.
My question is not there, what is the best thing to do?
Fill in the contact form and we will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Using the Spend Card
Payment
Employees make purchases directly using the physical or virtual Spend Card. Everything stays within the set limits, so expenses are automatically kept under control. No extra approvals or hassle.
Process
Receipts are scanned using the app. AI recognizes the date, time, amount, and cost type and immediately links everything to the correct cost center, department, or project in the ERP system. Manual retyping or checking is no longer necessary.
Instant insight
Receipts are scanned using the app. AI recognizes the date, time, amount, and cost type and immediately links everything to the correct cost center, department, or project in the ERP system. Manual retyping or checking is no longer necessary.
In good company
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For over 50 years, Blankers Schoon has been the cleaning specialist in Limburg and East Brabant. With 300 professionals, the company provides grateful work in and around office buildings, at schools, care institutions, housing associations, manufacturing companies and companies in rail infra. In the region, Blankers Schoon is a household name when it comes to quality and keeping appointments. Customers have the feeling that they are working with a family business, but benefit from the knowledge and experience of a national organization. No question is too crazy for Blankers Schoon: the company responds in an imaginative way to specific customer requirements.
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Eurotransplant
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De Nijs
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AC Borst Bouw
AC Borst Bouw is a traditional family business that has been around for 105 years. Renovation, maintenance and repair of social real estate and homes: that is what AC Borst Bouw does every day. The company is committed to bringing new life to existing real estate in a sustainable way. Clients are organizations in the housing, working, shopping, education and care sectors. AC Borst Bouw deploys various instruments to serve them optimally, but at the same time the end users come first when developing plans: their wishes and requirements are the inspiration. This approach leads time and again to a qualitative result.
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Jansen & De Wit
Jansen & De Wit is a leading player in the flex market with over 2,500 employees on its payroll during the year. With almost 25 years of experience on board, Jansen & De Wit has grown over the years into one of the larger staffing partners for the SME segment in the Northern and Eastern Netherlands region. Strong in construction & infrastructure, metal & engineering, logistics, cleaning, horticulture and manufacturing. Jansen & De Wit’s range of services includes secondment, payrolling, staffing and providing the back office for intermediaries. Jansen & De Wit has branches in Hoogeveen, Emmen, Heerde, Nijverdal, Franeker and Groningen.
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Zusterz
Zusterz is a healthcare mediation agency that supports and mediates between healthcare professionals and institutions such as nursing homes and home care organizations. Among other things, the agency takes care of invoicing and ensures that all parties can work together efficiently. With about fifty freelancers working structurally with clients, there was a need for a streamlined and error-free billing process.
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