Every XML file in a unified way in your administration.
Invoices and orders can come in different formats: paper, PDF or XML, sometimes even inserted in the body of an e-mail. To process all these diverse documents in the same way, you need a system that is flexible.
Whitevision offers a solution that can handle this diversity. It combines the XML data from your supplier with the OCR data from the attached PDF. This will display the header and line items of the invoice or order together with the imagery in one screen and generate a booking proposal. Using the XML file, invoices and orders can be recognised and processed faster and more accurately, without the need for manual intervention. This means you have more time and space for other tasks, such as analyses, controls or process optimisations.
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Discover the power of XML processing with Whitevision.
With Whitevision’s advanced XML interpretation function, document processing becomes effortless. Our software automatically recognises and interprets XML data, saving time and minimising errors. This ensures more efficient processing, supported by a user-friendly interface and clear visual display.
Whitevision also offers the possibility of implementing a failure process for any discrepancies in the direct processing of XML messages to your software package. This feature allows you to deal efficiently with any exceptions that may arise. Find out how Whitevision can help you optimise this process and smoothly process e-invoices and e-orders in your software package.
Frequently Asked Questions
What is the connection between e-invoicing and XML?
E-invoicing means that invoices are exchanged digitally and in a structured manner. XML is the most commonly used format, as it allows the data to be read and processed directly by software. An e-invoice is therefore a digital file containing structured data that can be processed automatically in your ERP system.
How does Whitevision assist with processing e-invoices and XML files?
Whitevision recognizes invoices in XML format, as well as PDF and other formats. Our software enriches the data, prepares booking rules, and offers a visual check. With Whitevision
My ERP can read XML invoices directly. Do I still need Whitevision?
Yes. Whitevision ensures that all incoming documents are processed uniformly and linked to orders, receipts, and general ledger accounts. This minimizes manual operations and makes the process more reliable and faster, while you retain full control through workflow and visual checks.
Can I approve invoices in XML format with Whitevision?
Yes, it does. Whitevision Workflow facilitates the routing and approval of every e-invoice, including XML.
Does XML make processing faster and more accurate?
A completely correct XML file saves steps, but it is mainly about uniformity in processing. Whitevision always processes e-invoices with the correct dimensions, cost centers, and general ledger accounts, so that approvals run smoothly. Smart recognition and AI can supplement PDFs, while XML data is processed automatically.
What invoice formats can Whitevision process, and how does conversion between standards work?
Whitevision can process all commonly used invoice formats, including XML, UBL, and INSBOU. This allows you to seamlessly receive and send invoices, automatically enrich them with ERP data, and prepare them for approval. PDF invoices can also be recognized and processed with AI-driven recognition, eliminating the need for manual file adjustments.
What are the advantages of e-invoicing via Peppol?
- Invoices are sent and received reliably and securely via the European Peppol network.
- Invoices arrive complete and correct, in the right format
- Incoming and outgoing invoices are automatically processed and prepared.
- Easily comply with current and future legislation on e-invoicing
- Whitevision supports routing, approval, and automatic enrichment of e-invoices.
What is Peppol and a Peppol ID?
Peppol is a European network for e-invoicing that enables secure and structured exchange of invoices. A Peppol ID is a unique number that companies can use to send and receive e-invoices. In the Netherlands and Belgium, this is usually the VAT number or CBE number.
Is e-invoicing via Peppol mandatory for Dutch companies that invoice Belgian companies?
Not as of January 1, 2026. The obligation only applies to Belgian companies that are registered for VAT. However, many Belgian companies will request e-invoices. It is therefore wise to set this up in advance. Whitevision can help you connect to Peppol.
Can a PDF or XLBR file be sent via Peppol?
The basis of a sales invoice must be an e-invoice in the correct Peppol format. You can include a PDF in the e-invoice so that recipients can view it.
Is a GLN number sufficient for Peppol?
No, a GLN is a unique identification number but is not suitable as a Peppol ID. For Peppol, you need a digital address, which can be registered via OIN, Chamber of Commerce number, or VAT number.
What if customers do not yet comply with Peppol?
In Belgium, this requirement will apply to VAT-registered companies from January 1, 2026. In the Netherlands, this is not yet mandatory. Formally, a Belgian company cannot yet oblige a Dutch company to comply, but contractually it will often be requested. Our advice is to set up Peppol in good time so that you are prepared.
What about holding companies with multiple private limited companies?
Every entity with its own VAT number needs its own Peppol registration. You can arrange this through a single service provider, such as Whitevision, for both incoming and outgoing e-invoices.
What if a Belgian invoice needs to be sent to a Dutch company without a Peppol access point?
E-invoicing is not yet mandatory in the Netherlands. We recommend that you also email a PDF invoice. Belgian sales invoices must be registered with the Belgian government.
What changes will there be to invoice processing in Whitevision?
Invoices are still coded in the same way as PDF invoices, but e-invoices often contain more information.
Can a company use multiple Peppol providers?
Technically, this is possible, but it becomes complex and confusing. Our advice is to arrange everything through a single service provider. Whitevision can take care of both incoming and outgoing traffic for you.
How do you send invoices via Peppol?
As a Peppol Access Provider, Whitevision takes care of the transmission. All you have to do is submit the invoices to Whitevision; we will automatically transfer them to the network.
What if the recipient does not yet have a Peppol ID or cannot receive it?
The e-invoice cannot be sent. Whitevision checks this automatically and immediately sends a notification. This helps you avoid errors and fines.
How do I get started with Peppol via Whitevision?
As a Whitevision customer, we register you and connect you to our access point. This allows you to immediately start receiving and sending e-invoices, fully integrated into your ERP.
What are the costs?
The costs depend on your situation and volume. Please contact us for a suitable quote.
Your process. Simply with Whitevision.
Automatic processing
Whitevision accepts all common XML formats used in the process of e-invoicing and e-order processing. Moreover, we support other XML formats based on customer-, industry- or ERP-specific requirements.
Complete booking
Your supplier’s XML data is supplemented with recognised OCR data from the attached PDF. Also benefit from our automatic rule recognition. This means that the software prepares the XML rules in preparation for the booking, without you having to do anything else.
Action on deviations
Possible failure process in case of anomalies when processing XML messages directly to your software package. Easily forward and approve every electronic invoice and order, keeping your business processes running smoothly.
Customer stories
Dura Vermeer
Franssen Franken
Experience ‘simplicity’. Request a demo.
Want to know what our total solution can do for your organisation in terms of processing e-invoices and other document types? Request a demo and find out how we bring ‘simplicity’ to your daily operations.
