Process documents

Do you want to process incoming documents such as purchase invoices quickly and easily? With our automation solution, you can save a lot of time and improve your administrative processes. Entering, archiving and retrieving invoices will cost you fewer hours. This means you can process more documents with the same staff!

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Powerful integrations Two-way communication with your ERP

Link attachments Pdf attachments are always linked to the booking

Packed with smart features Very user-friendly and full of smart features

Automate document processing

Our OCR recognition quickly processes incoming documents and turns them into smart booking suggestions. Then you can check and validate the data. Because the image (in pdf form) and the data are next to each other on your screen, you see all the information in one overview.

Want to complete the booking? Then click the relevant data on the document. If you like the system to do this automatically next time, you can activate the feedback function. Then the system will learn by itself!

Download whitepaper

Want to learn more about document processing? Download our white paper on the future of purchase invoice processing and discover the benefits for your organization.

Whitepaper De toekomst van inkoopfactuurverwerking-engels

Simplify the matching of information

The Whitevision matching feature makes your booking process even easier. It allows you to automatically match incoming invoices with orders and receipts. If there is a discrepancy, the corresponding invoice line is flagged. This unique marking process is fully automatic and digital. If all data is correct, you can book the invoice and forward it to your accounting or ERP system.

This is how simple your work process can be:

Collect

Start processing documents by having emails, PDFs or XML documents automatically read in.

Recognize

The software uses artificial intelligence to generate booking proposals enriched with OCR data and the XML data.

Process

Complete the booking quickly and easily using smart logic and match the invoice with orders.

Approve

Documents can be agreed and approved anytime, anywhere thanks to the convenient smartphone app.

Process with the following smart features

Booking

Are you looking for a faster, more efficient way to book documents such as purchase invoices? Do you want to eliminate all paperwork from document processing? Are you tired of searching for documents that got lost during the approval process? Whitevision offers the solution you’re looking for.

Matching

When you purchase items, you want the delivery and invoice to match the orders and receipts. When discrepancies occur, you have to check line by line where the error is. A time-consuming and error-prone job. Fortunately, there is a solution with which you can easily automate this: Whitevision’s matching function.

Frequently Asked Questions

Does Whitevision also help me with the approval of documents?

For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.

How exactly does Whitevision make it easier for me to process incoming documents?

We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.

In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.

How do I make the process around incoming document processing even easier?

For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.

Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.

How long does an implementation take?

If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.

Can I also approve documents via my tablet and phone?

Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.

I have been asked to establish a remote connection, how do I do that?

You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.

My question is not there, what is the best thing to do?

Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.