Skip to content

Scanning and booking invoices: how does interfacing with your ERP system work?

Scanning and booking invoices with a good automation solution saves you a lot of time. But you’re only truly efficient when this solution interfaces with your ERP system. What exactly should you imagine?

The golden combination: technology, industry expertise and partnership

It is important to realize that a technical connection alone will not get you anywhere. When looking for a good scan and recognize party, see if they have knowledge of the market and your industry. Also check if the supplier has a close partnership with your ERP vendor. If the partnership is deep, it will run very smoothly – and you will reap the benefits. Scanning invoices and booking them into your ERP system will be much easier. When in doubt, always consult your ERP vendor. They can tell you which party offers a good link!

Before you get started with invoice scanning and booking: the implementation process

If the partnership between your scanning and recognition party (also known as an “OCR software provider”) and your ERP vendor is solid, both parties will take you through the implementation process. With a good link, you can count on the implementation process going very smoothly. Basically, you don’t have to do anything yourself. That is the power of a solid partnership. If the connection is not as good, you often have to roll up your sleeves yourself: you have to inform both partners of the integration. You also have to check the possibilities with your ERP supplier. A lot more cumbersome, because you are the one who has to close the gap between the two parties. And really, you only want to deal with one thing: scanning and booking invoices!

What do far-reaching linkage and a good partnership entail?

What does a scan and recognize party that offers a far-reaching link with your ERP system do? We list the key points for you! A good scan and recognize party:

  1. Oversees the entire chain. From the partnership, the supplier looks closely at which things to accomplish in which places.
  2. Joins hands with ERP vendor to jointly unburden customers.
  3. Ensures that you know who to contact to solve any problems. This is because the scan and recognize party has made very good arrangements with your ERP supplier.
  4. Delivers the tooling and software that gets the right information to you at the right time. A solid scanning and recognition solution allows the process to be automated as much as possible, but also provides timely alerts when discrepancies need your attention.
  5. Is an experienced expert who has knowledge of your field and ERP system. This ensures that both the scanning and recognition party and the ERP vendor speak your language.

Why are these things so important? Simple. You want to scan and book invoices in a fast, efficient, easy way. If you work with a good scanning and recognition party, you will be relieved. This allows you to process documents such as purchase invoices and service orders very smoothly. If there is a good partnership, you don’t have to worry about tying up loose ends. Everything is set up as optimally as possible. How convenient!

Portret Remco Fuchsia

Anything we can help with?

Contact us

Our benefits

  • More than 2.350 customers

  • Work more efficiently

  • Save time money

Want to make your process smarter?

Contact us Schedule your demo

Why e-invoicing will no longer be an option in 2026

E-invoicing has been a topic of discussion for years. However, the issue will take on greater urgency in 2026. While many organizations initially viewed it primarily as a way to process invoices more quickly, it is now increasingly becoming a prerequisite for operating in a compliant, scalable, and future-proof manner. This is due to European regulations, VAT digitization, and technological standardization. The direction is clear: financial processes are becoming increasingly digital, and invoice data is becoming increasingly important. As a result, waiting to see what happens is no longer a smart strategy.
Show more

From claiming expenses to paying straight away: how corporate payment cards are changing the spending process

Employees who first pay for lunch, a hotel stay, or a train trip out of their own pocket and then submit a reimbursement claim. For years, this was the standard practice in many organizations. Nowadays, more and more companies are opting for corporate payment cards—whether physical or digital—that allow employees to make business-related purchases directly. That may seem like a minor change, but the impact on the expense-claims process is greater than you might think. Because although the need to pay expenses up front is being phased out, proper processing of expense claims remains essential.
Show more

Data-Driven Procurement in Healthcare: From Gut Feelings to Smart Decisions

Procurement in the healthcare sector often takes place under time pressure. Departments need something, suppliers deliver, and the paperwork follows. The process keeps moving forward, but the big picture is often missing. This is precisely where data-driven procurement makes a difference—not by adding more work, but by making smarter use of existing information.
Show more

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.