Whitepaper e-invoice processing

‘E-invoices,’ ‘XML,’ ‘UBL,’ ‘pdf’: You’ll find these terms everywhere If e-invoicing is done entirely according to the ideal, you no longer need to perform manual operations. But practice is different: organizations have to deal with different standards and formats as well as receive other invoice types. As a result, they receive and process a diverse stream of incoming invoices. What exactly is the place of e-invoices in this flow? And how can you process them in a smart, unified way? In this whitepaper, we take a closer look at that!

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What does e-invoicing mean for you?

In our whitepaper, we clearly explain what e-invoicing entails and what it means for you. Specifically, we tell you:

What the ideal process of electronic invoicing looks like.
What challenges companies face in practice.
What are the implications of working with varying standards.
Why XML invoices sometimes require manual operations anyway.
How to make your administration as efficient and reliable as possible.

How do you give each e-invoice a place in your records?

To work efficiently in finance, you want to get all incoming invoices into your processing process in a uniform way. This will always be relevant, even if it ever gets to the point where electronic invoices take one form. Because then you will still need to process and approve them according to a process specific to your organization. How do you tackle this?

In this whitepaper, we explain this clearly. You’ll read how to:

Taking a critical look at your processing process
Don’t lose sight of your end goal
Ensures all invoices are correct
E-invoices can be read (the result: processing is automatic)
Looks at both sides of the e-invoicing process
Deals well with diversity
Researches which software fits your specific e-invoicing needs

Want to make your process smarter?

Back to overview

New Archives Act in 2027: What Will Change for Financial Administration and Procurement?

The new Archives Act is expected to take effect on January 1, 2027. This is a logical step, as documents are increasingly received and processed digitally. Examples include invoices sent via Peppol, contracts stored in a document management system, and approvals processed through digital workflows. The Archives Act primarily applies to government bodies, such as ministries, municipalities, and water boards. Other organizations may also be subject to the Act if they exercise public authority. It is therefore important for employees and managers in financial administration and procurement to take a critical look at the entire document workflow. Documents must not only be processed correctly, but also be reliable, legible, accessible, and easy to retrieve.

From AI Assistant to AI Agent: What Does Agentic AI Mean for Finance and Procurement?

AI has become an indispensable part of administrative processes. Documents are automatically recognized, data is extracted, and posting suggestions are becoming increasingly sophisticated. But the next development is already on the horizon: agentic AI. Whereas AI has primarily helped with performing individual tasks up to now, an AI agent can independently combine multiple steps within a process. Think of recognizing an invoice, verifying data, detecting discrepancies, and then determining what the next step should be. Translated with DeepL.com (free version) For finance and procurement, this means that automation is shifting away from mere recognition and increasingly focusing on verification, assessment, and action. And that is precisely what is becoming important now that generative AI is making it easier to mimic convincing documents, messages, and even identities.

ESG reporting is on the horizon: How your invoice flow is the key to sustainability data

For CFOs, ESG reporting is increasingly shifting from a future concern to a concrete responsibility. New laws and regulations require organizations to provide insight not only into their own performance, but also into that of their suppliers and supply chain partners. This includes CO2 emissions, the origin of goods, transportation movements, and sustainability policies within the supply chain. The challenge? Much of that information isn’t stored in separate ESG systems, but in everyday procurement documents such as invoices, order confirmations, and packing slips. That’s precisely why the quality of financial and administrative data is playing an increasingly important role.