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Whitepaper e-invoice processing

‘E-invoices,’ ‘XML,’ ‘UBL,’ ‘pdf’: You’ll find these terms everywhere If e-invoicing is done entirely according to the ideal, you no longer need to perform manual operations. But practice is different: organizations have to deal with different standards and formats as well as receive other invoice types. As a result, they receive and process a diverse stream of incoming invoices. What exactly is the place of e-invoices in this flow? And how can you process them in a smart, unified way? In this whitepaper, we take a closer look at that!

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What does e-invoicing mean for you?

In our whitepaper, we clearly explain what e-invoicing entails and what it means for you. Specifically, we tell you:

  • What the ideal process of electronic invoicing looks like.
  • What challenges companies face in practice.
  • What are the implications of working with varying standards.
  • Why XML invoices sometimes require manual operations anyway.
  • How to make your administration as efficient and reliable as possible.

How do you give each e-invoice a place in your records?

To work efficiently in finance, you want to get all incoming invoices into your processing process in a uniform way. This will always be relevant, even if it ever gets to the point where electronic invoices take one form. Because then you will still need to process and approve them according to a process specific to your organization. How do you tackle this?

In this whitepaper, we explain this clearly. You’ll read how to:

  • Taking a critical look at your processing process
  • Don’t lose sight of your end goal
  • Ensures all invoices are correct
  • E-invoices can be read (the result: processing is automatic)
  • Looks at both sides of the e-invoicing process
  • Deals well with diversity
  • Researches which software fits your specific e-invoicing needs

Want to make your process smarter?

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For many organizations, cash flow is a key indicator of financial health. Yet cash flow management often focuses on revenue growth, accounts receivable management, or financing. While this is understandable, it means that one important factor is frequently overlooked: procurement. Every purchasing decision has a direct impact on cash flow within an organization. From the moment an order is placed through to the processing and payment of the invoice, every step affects the available financial resources. Therefore, anyone who wants to gain better control over cash flow would be wise to look not only at revenue but also at how expenses are managed.
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Why e-invoicing will no longer be an option in 2026

E-invoicing has been a topic of discussion for years. However, the issue will take on greater urgency in 2026. While many organizations initially viewed it primarily as a way to process invoices more quickly, it is now increasingly becoming a prerequisite for operating in a compliant, scalable, and future-proof manner. This is due to European regulations, VAT digitization, and technological standardization. The direction is clear: financial processes are becoming increasingly digital, and invoice data is becoming increasingly important. As a result, waiting to see what happens is no longer a smart strategy.
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From claiming expenses to paying straight away: how corporate payment cards are changing the spending process

Employees who first pay for lunch, a hotel stay, or a train trip out of their own pocket and then submit a reimbursement claim. For years, this was the standard practice in many organizations. Nowadays, more and more companies are opting for corporate payment cards—whether physical or digital—that allow employees to make business-related purchases directly. That may seem like a minor change, but the impact on the expense-claims process is greater than you might think. Because although the need to pay expenses up front is being phased out, proper processing of expense claims remains essential.
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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.