Herken je de uitdaging?
In addition to invoices, many other documents flow through your organization, in all sorts of formats and in all sorts of places. Someone always has to do something with those documents: check the data, match it with what is already known, validate it, and process it. Manually reviewing and checking these processes takes a lot of time and effort, and it’s prone to errors.
- Off-the-shelf software is too limited for non-standard processes;
- Bespoke solutions are expensive and difficult to maintain;
- Many exceptions, checks and follow-ups outside the system;
- Documents end up scattered across systems and email inboxes;
- Manual data enrichment, as the system does not support this;
- Departments use their own lists, folders or workarounds as a solution.
Automatically start the correct workflow
With Whitevision Flow, you can automate these non-standard processes using a customized solution—without custom software. Workflows, fields, and logic are flexibly modeled on our low-code platform by Whitevision professionals. Our AI-driven software ensures that documents are automatically recognized, data is extracted, and the correct workflow is initiated immediately. We offer various modules within Whitevision Flow.
Modules within Flow
Whitevision Flow automates your document workflows from start to finish to help you streamline processes, reduce manual administration and keep every document moving efficiently through your organisation.
Low-code: Smart Automation
With Whitevision’s low-code platform, you can automate document processes to fit exactly how your organisation works. We map out processes and immediately highlight the impact in terms of time, costs and savings, so you have a clear picture of the ROI from the outset.
Our specialists translate this into a working solution on the low-code platform. Without complex development processes, you can achieve results quickly, whilst processes remain easy to adapt. This means the solution grows alongside your organisation, ensuring you are prepared for changes in processes, systems and legislation.
Various document flows
Documents are automatically received via email, portals, APIs or uploads. Using AI and OCR, the document type is recognised and the key data is extracted. The software checks the information, enriches it with data from other systems and immediately initiates the appropriate workflow. Valid documents are processed automatically, whilst only discrepancies are flagged for staff to review. This allows you to automate document workflows such as:
• Packing slips and purchase requests
• HR documents and forms
• Tickets and service orders
• Customs and shipping documents
• Contracts, certificates, and project documents
Efficient workflow
With Whitevision Workflows, you can circulate documents such as invoices, orders, contracts and requests digitally for review, approval or signature. For example, you can set it up once so that documents, such as fuel receipts, are automatically sent to the relevant staff members for approval. After that, everything runs automatically. The software supports the entire process, from receipt to approval and archiving.
Users can view documents, add comments and approve them from a single dashboard. Thanks to integrations with ERP and financial systems, all relevant data is immediately visible.
Approve wherever you are
With the smartphone app, users can approve invoices and other types of documents anytime, anywhere. The app provides immediate insight into the status and enables users to take swift action.
Met de Smartphone App kunnen gebruikers facturen en andere documentsoorten altijd en overal goedkeuren. De app biedt direct inzicht in de status en maakt het mogelijk om snel actie te ondernemen.
In addition, the Whitevision smartphone app includes a handy scanning feature that makes it easy to digitise documents and add them to the process.
AI in our products
AI is integrated into our solutions to make everyday processes smarter and faster. This allows you to work more efficiently, with fewer errors, and with greater insight.
Frequently Asked Questions
Can I customize Whitevision Workflow to fit my workflow?
Yes! The software is flexible and can be fully tailored to your processes. Thanks to the powerful configuration environment, workflow scenarios can be defined and automated, ensuring that information always follows the correct path.
What is the approval workflow based on?
The approval workflow is fully tailored to your work processes and preferences. This ensures that invoice approvals proceed exactly as you want them to, without requiring you to adjust your existing processes. This results in a streamlined workflow within your organization.
What does AI do within low-code?
AI recognizes document types, extracts data, checks content, and flags anomalies. This means that most of the processing is handled automatically, leaving employees to assess only the exceptions.
How does low-code differ from traditional IDP solutions?
Traditional IDP solutions are often limited to one document type or difficult to adapt. Low-code is versatile, flexible, and can be adapted by users themselves when processes change.
My question is not there, what is the best thing to do?
Fill in the contact form and we will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Whitevision Flow in 5 steps
Collect
Documents are automatically received via email, cloud folders, SharePoint, servers, Peppol, or other platforms.
Recognize
We identify the document type (e.g., service receipt, prescription, ticket, form) and extract relevant data using OCR and AI.
Enrich
Data is retrieved from other systems (ERP, HR, and CRM) and automatically populated or verified.
Activate
The document and metadata are added to the relevant file, or a new workflow is initiated.
Process
Every step is recorded and, where necessary, posted back to the ERP system.
In goed gezelschap
Zuijl en Weerd
GWS dé schoonmaker
Hendriks groep
Hurks
Van Markus Autoschade
Vlasman
Van Wanrooij
Heras Mobile Fencing
Winters bouw ontwikkeling
Witte Bouw
Veiligheidsregio Gelderland-Zuid
Safety Group
Roozen van Hoppe Groep
Trebbe
Groenen Groep
Van der Weegen Bouwgroep
Van Dillen Bouwgroep
Raedts
MOBIX
Gebrs. Kurvers Wegenbouw
Mansveld
PALI Group
Prohles
Landelijke Huisartsen Vereniging
LenGo
NEOS
NVD Beveiligingsgroep
Franssen Franken
Effektief
Dura Vermeer
Gebroeders Pol BV
Kesselaar ZN
Jacobus Fruytier scholengemeenschap
ETB van Keulen
Keus Schoonmaak en Diensten
Cnossen Infra
De Zellingen
Eneco eMobility
Feenstra en van Goor
Braspenning
YoungCapital
Aalberts
Automotions
Aveco de Bondt
Barli
BasisBuren
Bibliotheken
Blankers Schoon
Eurotransplant
De Nijs
AC Borst Bouw
Jansen & De Wit