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The new Archives Act is expected to take effect on January 1, 2027. This is a logical step, as documents are increasingly received and processed digitally. Examples include invoices sent via Peppol, contracts stored in a document management system, and approvals processed through digital workflows. The Archives Act primarily applies to government bodies, such as ministries, municipalities, and water boards. Other organizations may also be subject to the Act if they exercise public authority. It is therefore important for employees and managers in financial administration and procurement to take a critical look at the entire document workflow. Documents must not only be processed correctly, but also be reliable, legible, accessible, and easy to retrieve.

AI has become an indispensable part of administrative processes. Documents are automatically recognized, data is extracted, and posting suggestions are becoming increasingly sophisticated. But the next development is already on the horizon: agentic AI. Whereas AI has primarily helped with performing individual tasks up to now, an AI agent can independently combine multiple steps within a process. Think of recognizing an invoice, verifying data, detecting discrepancies, and then determining what the next step should be. Translated with DeepL.com (free version) For finance and procurement, this means that automation is shifting away from mere recognition and increasingly focusing on verification, assessment, and action. And that is precisely what is becoming important now that generative AI is making it easier to mimic convincing documents, messages, and even identities.

For CFOs, ESG reporting is increasingly shifting from a future concern to a concrete responsibility. New laws and regulations require organizations to provide insight not only into their own performance, but also into that of their suppliers and supply chain partners. This includes CO2 emissions, the origin of goods, transportation movements, and sustainability policies within the supply chain. The challenge? Much of that information isn’t stored in separate ESG systems, but in everyday procurement documents such as invoices, order confirmations, and packing slips. That’s precisely why the quality of financial and administrative data is playing an increasingly important role.

Automatically receive, recognize, verify, and process invoices. For many finance departments, that’s the ideal process. Fewer manual tasks mean fewer errors and more time for work that truly requires attention. Still, touchless invoice processing doesn’t look the same for every organization. Some organizations want to handle processing and posting primarily within their ERP system, while others want to add more intelligence before the data enters the ERP. Both approaches share the same goal: to process invoices faster and more reliably, with as little manual work as possible.

For many organizations, cash flow is a key indicator of financial health. Yet cash flow management often focuses on revenue growth, accounts receivable management, or financing. While this is understandable, it means that one important factor is frequently overlooked: procurement. Every purchasing decision has a direct impact on cash flow within an organization. From the moment an order is placed through to the processing and payment of the invoice, every step affects the available financial resources. Therefore, anyone who wants to gain better control over cash flow would be wise to look not only at revenue but also at how expenses are managed.

E-invoicing has been a topic of discussion for years. However, the issue will take on greater urgency in 2026. While many organizations initially viewed it primarily as a way to process invoices more quickly, it is now increasingly becoming a prerequisite for operating in a compliant, scalable, and future-proof manner. This is due to European regulations, VAT digitization, and technological standardization. The direction is clear: financial processes are becoming increasingly digital, and invoice data is becoming increasingly important. As a result, waiting to see what happens is no longer a smart strategy.

Employees who first pay for lunch, a hotel stay, or a train trip out of their own pocket and then submit a reimbursement claim. For years, this was the standard practice in many organizations. Nowadays, more and more companies are opting for corporate payment cards—whether physical or digital—that allow employees to make business-related purchases directly. That may seem like a minor change, but the impact on the expense-claims process is greater than you might think. Because although the need to pay expenses up front is being phased out, proper processing of expense claims remains essential.

Procurement in the healthcare sector often takes place under time pressure. Departments need something, suppliers deliver, and the paperwork follows. The process keeps moving forward, but the big picture is often missing. This is precisely where data-driven procurement makes a difference—not by adding more work, but by making smarter use of existing information.

For many organizations, the purchase-to-pay process is an essential yet often underestimated part of their administrative operations. From purchase requests to invoice processing and payment, a well-designed purchase-to-pay process ensures clarity, efficiency, and control. In practice, however, bottlenecks frequently arise that hinder growth and efficient operations. It is precisely during the exploratory phase—when organizations are considering how to optimize their administrative processes—that it is important to have a clear understanding of these challenges within the purchase-to-pay process. Where do the biggest problems arise, and what impact do they have on your organization?

The pressure on administrative processes in the healthcare sector continues to grow. Think of invoices, claims, patient documents, and contracts that come in every day. Many organizations are therefore looking for ways to work smarter and more efficiently. In that search, you’ll quickly come across the term IDP. But what exactly is IDP, and why does it play such an important role in healthcare projects?

The pressure on healthcare organizations has been mounting for years. Budgets are under strain, demand for care is growing, and at the same time, processes are becoming increasingly complex. Given this reality, it is becoming increasingly important to gain control over spending—not just after the fact, but specifically in advance and during the process. Spend analytics plays a crucial role in this. But what exactly is spend analytics, and how does it help healthcare organizations make better decisions? In this blog, you’ll discover how to use data to control costs and drive strategic decisions.

For many finance departments, the end of the quarter is a recurring peak period. Invoices must be processed, entries checked, VAT returns prepared, and reports drawn up. If processes are not optimally organized during the quarter, work piles up in the final weeks. However, closing the books at the end of the quarter doesn’t have to be a stressful sprint. With the right processes and smart support, you can spread the workload, reduce errors, and deliver reliable figures faster. In this blog, you can read how to make your quarterly closing more efficient and manageable.

A well-designed procurement process is more important than ever for many organizations. The amount of data is growing, supplier relationships are becoming more complex, and finance and procurement teams have less and less time for manual administrative tasks. At the same time, organizations want more control over costs, contracts, obligations, and risks. However, in practice, the procurement process is often fragmented. Information is scattered across mailboxes, PDFs, spreadsheets, or folders. Contracts disappear from view and invoices are still checked manually. This makes it difficult to work more efficiently and base decisions on reliable data. More and more organizations are therefore looking at how they can organize their procurement process more intelligently. In this blog, you can read how to do this digitally, which technological developments are changing the process, and how you can benefit from this.