Outbound e-invoicing via Peppol: it can be that simple

E-invoicing through Peppol is becoming increasingly important. Governments are asking for it, more and more companies are switching over, and the digital invoice is fast becoming the standard. But what about if you want to send e-invoices via Peppol yourself? What do you need? And how do you make it work without your organization drowning in technology? In this blog you can read all about outbound e-invoicing via Peppol and how we can help you.

What is Peppol?

Peppol (Pan-European Public Procurement OnLine) is a secure European network through which companies and governments exchange e-invoices. The big advantage of Peppol is that you always use the same standard, so invoices arrive at the recipient quickly, error-free and safely.

In the Netherlands, all government agencies have been required to receive e-invoices via Peppol since April 2019. Increasingly, companies are also requiring their suppliers to submit e-invoices this way. So it is not a question of “if,” but of “when” your organization will start using it.

Why choose outbound e-invoicing through Peppol?

Safer than email or paper invoices
Super fast delivery without delay
Mandatory for governments and soon wider in B2B (with upcoming EU rules)

Peppol makes it possible to send invoices digitally without having to buy all kinds of complicated software yourself. You just need to make sure you are connected to a so-called Peppol Access Point.

How does sending e-invoices through Peppol work?

To send invoices through Peppol, you need three things:

Access to the Peppol network
An invoice in the correct format (Peppol BIS 3.0 XML)
A secure way to send and a confirmation that it arrived safely

And this is where Whitevision comes in.

Whitevision makes outbound e-invoicing via Peppol easy

We make sure you can send Peppol invoices without any hassle. You don’t have to have technical knowledge or build expensive links yourself. Here’s how we do it:

1. Access to Peppol: we arrange it for you

Whitevision is an authorized Peppol Access Point. So you don’t have to invest in it separately. We take care of the connection to the network and the whole process from sending to delivery.

2. You deliver your invoice the way you want

It doesn’t matter if you are working with Excel, a PDF or any other format. Our system automatically converts your file to the correct Peppol XML format (according to the latest BIS 3.0 standard).

3. You stay in control

Once sent, you will receive confirmation that your invoice has been delivered. No more worries about emails getting lost or paper invoices getting stuck somewhere.

Also for incoming e-invoices

In addition to sending invoices through Peppol, we can also help you receive e-invoices. This way you work completely digitally and you are ready for the future. Especially with the new European legislation coming up, where e-invoicing will soon be mandatory in business.

Smooth e-invoicing?

Choose Peppol

Discover the benefits

Fewer errors
Faster processing
Insight everywhere

Ready to get started?

Want to be able to send e-invoices through Peppol without worry? Then request a free demo or contact us. We’d love to show you how easy it can be.

Back to overview

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The new Archives Act is expected to take effect on January 1, 2027. This is a logical step, as documents are increasingly received and processed digitally. Examples include invoices sent via Peppol, contracts stored in a document management system, and approvals processed through digital workflows. The Archives Act primarily applies to government bodies, such as ministries, municipalities, and water boards. Other organizations may also be subject to the Act if they exercise public authority. It is therefore important for employees and managers in financial administration and procurement to take a critical look at the entire document workflow. Documents must not only be processed correctly, but also be reliable, legible, accessible, and easy to retrieve.

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ESG reporting is on the horizon: How your invoice flow is the key to sustainability data

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