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Preventing invoice fraud? Invest in a workflow system!

Invoice fraud is a growing problem for organizations. You’ve probably seen a phantom invoice pass by before. And the widely feared phishing email, which makes an urgent request for payment to a financial administrative employee, will not be foreign to you either. The question is: how do you effectively counter such fraud attempts? In a previous blog, we described that WhiteVision’s SMART-OCR solution has a standard functionality to detect phantom invoices. As a user, you are then alerted to this so you can take action. When we recently thought together about invoice fraud, we realized that good workflow software is also very suitable for preventing phishing mails. How? We’re happy to share that with you in this blog.

Digital workflow: consistency, monitoring and efficiency

The defining characteristic of a workflow system is that it helps you automate and optimize existing work processes. It provides overview, lets you work more efficiently and leaves you time for things that really matter. At the same time, a workflow also allows you to formalize your process. What does this mean? Suppose you want to make a payment based on an incoming invoice. You go through this process the same way every time – the purchase invoice is uniformly registered, archived and posted and then sent around for approval. Once all signatures are in place, the invoice can be finalized and you can proceed to payment. A standard process within every company – whether you work digitally or manually. The repetition of this process depends on the level of automation. Put more simply, a good, clear work process is the same every time – and automation can greatly enhance its consistent execution and monitoring. This is why it makes sense to invest in a digital workflow.  

Overcoming phishing emails and invoice fraud: use a workflow system

A good workflow solution handles recurring activities and monitors their consistency. As an employee and process controller in financial administration, you only have to set up such a system once. Then you can concentrate fully on deviations and exceptions. If a phishing email comes in, for example, the system will automatically alert you. The chance of filtering out such a message in time is therefore many times greater! Are you interested in a workflow system to better protect your organization against invoice fraud? Or is your security already very strong, but can you still make the necessary efficiency improvements? Please feel free to contact us. We have solutions for all types of needs.

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Preventing invoice fraud?

Are you interested in a workflow system to protect your organization even better against invoice fraud? Or is your security already very strong, but can you still make the necessary efficiency improvements? Please feel free to contact us.

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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.