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Are you looking for a faster, more efficient way to book documents such as purchase invoices? Do you want to eliminate all paperwork from document processing? Are you tired of searching for documents that got lost during the approval process? Whitevision offers the solution you’re looking for.

Greater job satisfaction No more tedious manual tasks, more time for interesting activities
Quick implementation A quick implementation helps you get off to a lightning fast start
Powerful integrations We can always align with your process
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Experience how things can be done differently

Manual processing of documents such as purchase invoices, service orders or claims can lead to delays and errors, wasting valuable time and resources. What if you could process these documents automatically, with guaranteed accuracy? With Whitevision’s smart software, transform your finance and procurement workflow!

Download white paper

Are you interested in improving your financial and procurement records? Discover the benefits of Whitevision for your organization.

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Whitepaper De toekomst van inkoopfactuurverwerking-engels
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Automate your process

Whitevision’s smart software automates document processing from A to Z. From recognizing or interpreting data to entering it into your software system, everything is done in an automated way — with unparalleled accuracy. This leaves you with more time for tasks that truly matter, while you can rest assured that your accounts are kept error-free.

By using Whitevision, you reduce the need for manual data entry, decrease the likelihood of errors, and improve the efficiency of your document processing. All this contributes to smoother, faster, and more reliable management.

Frequently Asked Questions

Does Whitevision also help me with the approval of documents?

For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.

How exactly does Whitevision make it easier for me to process incoming documents?

We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.

In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.

How do I make the process around incoming document processing even easier?

For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.

Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.

How long does an implementation take?

If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.

Can I also approve documents via my tablet and phone?

Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.

I have been asked to establish a remote connection, how do I do that?

You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.

My question is not there, what is the best thing to do?

Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.

Pre-sorting and editing

If you receive messages in a designated mailbox, you can also use the practical SMART E-mail handler. This tool reads all emails and automatically processes invoices received.

Recognition

The software uses artificial intelligence to generate booking proposals enriched with OCR data and the XML data. After a message is recognized, it is registered in your software system.

Approval

The document is sent to all approvers through a digital workflow. You can tailor the workflow to your process. If you use Whitevision’s workflow, you know exactly where a purchase invoice is at all times.

Completion

After the last approver gives their approval, the document is released into your software system. A copy of the PDF is also automatically archived here. You’ll be able to retrieve the processed document, as well as all associated notes and communications.

Customer stories

Gebrs. Kurvers Wegenbouw

Gebrs. Kurvers Wegenbouw

Gebrs. Kurvers Wegenbouw is a modern, all-round company in the field of infrastructure works. As a provider of high-quality civil engineering services, Gebrs. Kurvers Wegenbouw has built a solid name in Limburg. His road construction has been a household name in the province for over 55 years. Since 2001, Gebrs. Kurvers Wegenbouw has expanded with the storage and transshipment company De Beitel, where clean building materials are stored and transshipped. Soil, asphalt, sand, rubble, green waste and soil are also processed here. Kurvers Transport also has a modern fleet of vehicles, which provides low-loader transport.
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Keus Schoonmaak en Diensten

Keus Schoonmaak en Diensten

In 1992, Keus Schoonmaak en Diensten was founded on the idea that a cleaning company can provide more than professional cleaning. The company offers a customized cleaning plan that unburdens organizations. This plan closely matches the client’s wants, needs and ideas. In addition to satisfied clients, Keus Cleaning and Services also wants to have satisfied employees – people who enjoy going to work. Finally, the company places great value on social involvement. This is expressed in the sponsorship of various charities.
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Hurks

Hurks

For more than 100 years, Hurks has been a proven professional service provider in the construction and real estate world. The thoroughbred family company, which now employs about 450 people, aspires to and realizes a wide variety of projects in various disciplines: housing construction, urban development, high-rise construction, maintenance and retail. Hurks does this mainly in the Eindhoven area and in the Randstad.
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NEOS

NEOS

Neos has been advocating for people who are homeless or at risk of homelessness and victims of domestic violence and human trafficking since 2000. They help them with housing, work or day care and building a social network. The goal is to help them participate fully in society again. To this end, the network organization works with various partners, including neighborhood teams, agencies and educational institutions. It establishes connections with various care providers, municipalities, housing corporations and welfare organizations. The use of public funds, gifts and donations makes the work of NEOS possible. The organization accounts for its presentations and results to clients as well as the general public.
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Braspenning Aannemers en timmerbedrijf

Braspenning

In 1978, Jos Braspenning started his own company: Braspenning Aannemers en timmerbedrijf. Initially he was mainly engaged in making machine carpentry. After a few years he also picked up work in new construction, rebuilding and maintenance. In the early 1980s, Braspenning Aannemers en timmerbedrijf also started doing work according to the timber frame construction method. On this basis the company focused more and more on prefabrication over the years. With motivated own craftsmen Braspenning Aannemers en timmerbedrijf strives to deliver excellent quality for a favorable price. The small-scale company uses short lines of communication and attaches great value to commitment.
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Experience simplicity. Request a demo.

Want to see how Whitevision’s smart software can streamline your document processing? Request a demo and discover the improved efficiency and simplicity we can provide you with.

Be inspired

Entering invoices with or without OCR software? Compare the two processes

When you get started with “scan and recognize,” you have certain expectations of a solution. Perhaps you assume that OCR software will process all invoices fully automatically for you in your ERP package. Whether this really happens depends on the scan and recognize software you use and the extent to which it interfaces with your ERP system. Do you want to make it as easy as possible for yourself? Then it’s best to scan invoices with smart OCR software. Does this mean that invoices end up directly in your ERP system? To answer that question, let’s first look at the definition of a smart OCR system. How exactly does it work? And why is it incredibly useful if the software interfaces optimally with your ERP system? Translated with DeepL.com (free version)
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Purchase invoice booking from A to Z: how does the digital processing process work?

Booking a purchase invoice can take a lot of time and effort if you are still processing it manually. Do you recognize the following process? Invoices that arrive by e-mail are printed first. If you also receive paper invoices, you soon have a pile on your desk to process. This task, which involves many repetitive actions, takes quite a few hours – after all, you have to book the purchase invoices into your ERP system one by one. When you finally finish the job, you put all the invoices into colored folders to pass them along the various approvers within your organization. The process that follows is often drawn out: invoices get lost or your colleagues forget to approve them, leaving you to do a lot of searching. A shame, because you would rather spend that time on tasks that add more value to the organization. If you want to book a purchase invoice in an instant, the digital processing process is indispensable. But what exactly is digital purchase invoice processing like? And why can it be incredibly relevant to you?
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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.