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Are you looking for a faster, more efficient way to book documents such as purchase invoices? Do you want to eliminate all paperwork from document processing? Are you tired of searching for documents that got lost during the approval process? Whitevision offers the solution you’re looking for.

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Greater work happiness Less repetitive manual work, more focus on quality control

Uniform processing All invoices are recognized and processed in the same way

Seamlessly integrated with your ERP Integration with existing systems and booking logic

From invoice to entry

Purchase invoices arrive through various channels and in various formats. Traditionally, this involves verifying them, coding them, matching them to purchase orders, and manually preparing them for posting. This takes time and leads to inconsistencies in processing.

Whitevision automatically recognizes invoices, extracts data, and verifies it against purchase orders, supplier agreements, and previous entries. Where possible, the invoice is immediately prepared for posting in your ERP system. Only exceptions require manual revie

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Are you interested in improving your financial and procurement records? Discover the benefits of Whitevision for your organization.

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Whitepaper De toekomst van inkoopfactuurverwerking-engels

Touchless processing

With Whitevision, you can automate your entire invoice workflow wherever possible, without losing control where it matters most. Smart recognition and validation ensure that invoices are correctly matched and processed within your existing financial workflow.

Thanks to integrations with your ERP and accounting systems, the process fits seamlessly into your current workflow. This allows you to work faster, more consistently, and with fewer manual steps, while always keeping track of what has been processed automatically and what requires your attention.

Frequently Asked Questions

Does Whitevision also help me with the approval of documents?

For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.

How exactly does Whitevision make it easier for me to process incoming documents?

We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.

In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.

How do I make the process around incoming document processing even easier?

For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.

Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.

How long does an implementation take?

If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.

Can I also approve documents via my tablet and phone?

Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.

I have been asked to establish a remote connection, how do I do that?

You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.

My question is not there, what is the best thing to do?

Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.

Pre-sorting and editing

If you receive messages in a designated mailbox, you can also use the practical SMART E-mail handler. This tool reads all emails and automatically processes invoices received.

Recognition

The software uses artificial intelligence to generate booking proposals enriched with OCR data and the XML data. After a message is recognized, it is registered in your software system.

Approval

The document is sent to all approvers through a digital workflow. You can tailor the workflow to your process. If you use Whitevision’s workflow, you know exactly where a purchase invoice is at all times.

Conclusion

Once the final approver gives their approval, the document is released in your software system. A copy of the PDF is also automatically archived here. You will see not only the processed document, but also all associated notes and communications.

Customer stories

Experience “simplicity.” Request a demo.

Want to see how Whitevision’s smart software can streamline your document processing? Request a demo and discover the improved efficiency and simplicity we can provide for you.

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Be inspired

Entering invoices with or without OCR software? Compare the two processes

When you get started with “scan and recognize,” you have certain expectations of a solution. Perhaps you assume that OCR software will process all invoices fully automatically for you in your ERP package. Whether this really happens depends on the scan and recognize software you use and the extent to which it interfaces with your ERP system. Do you want to make it as easy as possible for yourself? Then it’s best to scan invoices with smart OCR software. Does this mean that invoices end up directly in your ERP system? To answer that question, let’s first look at the definition of a smart OCR system. How exactly does it work? And why is it incredibly useful if the software interfaces optimally with your ERP system? Translated with DeepL.com (free version)

Purchase invoice booking from A to Z: how does the digital processing process work?

Booking a purchase invoice can take a lot of time and effort if you are still processing it manually. Do you recognize the following process? Invoices that arrive by e-mail are printed first. If you also receive paper invoices, you soon have a pile on your desk to process. This task, which involves many repetitive actions, takes quite a few hours – after all, you have to book the purchase invoices into your ERP system one by one. When you finally finish the job, you put all the invoices into colored folders to pass them along the various approvers within your organization. The process that follows is often drawn out: invoices get lost or your colleagues forget to approve them, leaving you to do a lot of searching. A shame, because you would rather spend that time on tasks that add more value to the organization. If you want to book a purchase invoice in an instant, the digital processing process is indispensable. But what exactly is digital purchase invoice processing like? And why can it be incredibly relevant to you?