Overwhelmed by incoming documents?
The advent of e-mail and PDF have largely solved the problem of piles of paper invoices. But there is another challenge that may be even greater: now that organizations receive invoices digitally, there is a constant stream of incoming e-mail messages that require preliminary work. As an administrative assistant, you have a big job editing every document in your mailbox.
Invoices and orders can come in in different formats: pdf or XML, sometimes even inserted into the body of an e-mail. To process all these diverse documents in the same streamlined way, you need a system that is flexible. Whitevision collects all your incoming documents unambiguously, regardless of the method of entry. This means you have more hours left to devote to other important tasks.
Download whitepaper
Want to take back control of your inbox and increase the efficiency of your communication processes? Find out how our SMART Email Handler can help you do just that.
SMART E-mail handler. Simplicity at its best.
Whitevision’s SMART Email handler brings order to the chaos of your inbox. This powerful tool not only automates the sorting process and combines relevant attachments, but also provides the ability to process and integrate XML messages. This streamlines and organizes even the most complex communication without the need for manual intervention. This leaves more time for work that really matters.
Whitevision’s technology ensures that you will never again miss important information or waste time manually managing your emails, including XML data. Our solution allows you to work more efficiently, resulting in fewer errors and streamlined communication. This is not only good for you and your team, but ultimately for your customers, who benefit from faster and more accurate service.
Frequently Asked Questions
Does Whitevision also help me with the approval of documents?
For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.
How exactly does Whitevision make it easier for me to process incoming documents?
We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.
In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.
How do I make the process around incoming document processing even easier?
For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.
Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.
How long does an implementation take?
If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.
Can I also approve documents via my tablet and phone?
Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.
I have been asked to establish a remote connection, how do I do that?
You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.
My question is not there, what is the best thing to do?
Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
A well-organized inbox in 3 steps
Survey
We’ll first go over the desired process with you and explore the best way to make the SMART Email handler work for you.
Designate folders
After the inventory, you can enter the details of your mail account and designate the folders the system should look at.
Time saving
All that is left for you to do is to give the go-ahead. The SMART Email handler goes to work for you!
Customers of Whitevision.
Gebroeders Pol BV
LenGo
Discover “simplicity. Request a demo.
Experience how Whitevision can transform the management of your email communications. Request a demo and see for yourself how we bring simplicity to your work.
