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Peppol Access Point: what exactly is it and what does it do?

More and more organizations are switching to e-invoicing. Not only because it is faster and more efficient, but also because more and more governments and companies demand it as standard. In this blog, we explain to you all about Peppol and the importance of a Peppol Access Point for sending and receiving digital invoices securely.

Whether you work at a large company, are an SME or are responsible for financial administration: if you work with digital invoices, sooner or later you will come across Peppol. But what exactly is Peppol? How does it work? And why choose a Peppol Access Point?

What is Peppol?

Peppol stands for Pan-European Public Procurement Online. It is an international network that enables secure and standardized exchange of e-invoices and other electronic documents between companies and (semi-)governments in Europe and beyond.

Peppol ensures that:

  • Invoices go securely and directly from sender to recipient.
  • The probability of error is minimal.
  • Making it easier for businesses and governments to cooperate with each other.

Peppol has been around since 2008 and its use has increased significantly in recent years. In many European countries, e-invoicing via Peppol is now mandatory in transactions with government agencies. Also in the Netherlands, sending e-invoices via Peppol is mandatory for government contracts, while more and more companies are voluntarily switching to Peppol for faster and more secure invoice processing.

The role of the Dutch Peppol Authority (NPA).

To ensure that only reliable and approved companies are granted access to the Peppol network, the Dutch Peppol Authority (NPA) operates in the Netherlands. This organization inspects and certifies Access Points and oversees the safe use of the network.

Since Jan. 1, 2021, the NPA has officially taken over this task from Stichting SimplerInvoicing. This means that Access Points operating in the Netherlands must meet strict requirements in terms of security, reliability and technical standards.

What is e-invoicing and why should you use it?

E-invoicing means sending your invoices digitally in a standardized, computer-readable format, usually in XML or UBL. This offers several advantages:

  • Efficiency: Digital invoices are automatically read into your records without manual entry.
  • Fewer errors: Manual errors are avoided.
  • Faster payment: Invoices are processed faster, so payments come in more smoothly.
  • Sustainable: Less paper use means less environmental impact.

Many companies think e-invoicing is complicated or only suitable for large organizations. But with the right solution, e-invoicing is actually feasible for any organization.

What is a Peppol Access Point?

A Peppol Access Point is a service provider that ensures that you can securely connect to the Peppol network. You don’t have to build technical links or implement complicated standards yourself: the Access Point takes care of all that for you.

Through an Access Point you can:

  • Send and receive e-invoices through Peppol.
  • Automatically have invoices converted to the correct XML/UBL format.
  • Hassle-free compliance with government and business partner requirements.

In the Netherlands, only certified organizations are allowed to act as Access Points. This gives you the assurance that your digital invoices are processed via a safe and reliable route.

Whitevision: Peppol Access Point for e-invoicing

Whitevision, with our Invoice product Factuurportal, has its own certified Peppol Access Point. This means that you and your suppliers can use the benefits of e-invoicing through Peppol without technical concerns.

Even if your administration system itself does not support Peppol connection, you can through our smart solutions:

  • Receive and process e-invoices automatically.
  • Have invoices in PDF or XML converted to a valid e-invoice.
  • Have digital invoices read directly into your financial application.

So you don’t have to modify your systems or processes to still benefit from fast, error-free and sustainable invoice processing.

In addition, we also provide the ability for suppliers to easily submit invoices even if they do not (yet) use Peppol. We ensure that all incoming invoices, whether they come in as PDF, XML or e-invoices, are automatically processed correctly.

The benefits at a glance:

  • Secure transmission and receipt of digital invoices
  • Faster processing and approval
  • Less errors and manual work
  • Cost savings
  • Sustainable and future-proof
  • Suitable for businesses of any size

Carefree e-invoicing?

Choose Peppol

  • Fewer errors

  • Faster processing

  • Safe and digital

Whitevision_mockup-bjorn scherm

Want to learn more about Peppol or e-invoicing?

Want to learn more about Peppol, e-invoicing or our smart solutions for digital invoice processing? Or are you curious about how you can easily switch without changing your processes? Contact us or request a demo.

Contact us Or call directly to (+31) 076 - 560 78 20

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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.