Head & line recognition

Documents are often rich in information, with lots of text and numerous lines. Manually entering this data into your software system is time-consuming and requires a lot of effort. Fortunately, Whitevision’s smart technology offers a solution. Our advanced header and line recognition automates this process, making digital document processing a breeze!

Schedule a demo

View our solution

Don't miss a single detail Experience unmatched accuracy.

Automate data extraction Extract data from documents efficiently and error-free.

Improved efficiency Speed up your accounting processes significantly.

Countless possibilities

With Whitevision, both header data and rules are automatically recognized. If an XML message is included, this data is interpreted and enriched with the OCR data.

By linking the important information of header data with the details of the rules, the software uses artificial intelligence to generate detailed and accurate proposals. Reliability is paramount, so procurement teams and finance teams alike can rely on fast and accurate recognition.

Download whitepaper

Looking for a way to take your document processing to the next level? Download our white paper and discover the benefits.

Whitepaper De toekomst van inkoopfactuurverwerking

Simplify document processing

Should costs be automatically assigned to a purchase order, project, cost center or general ledger? No problem, this can be easily set up, making the process even more efficient.

It is possible to train both header data and document rules, after which the system comes up with a proposal based on characteristics. This makes booking incoming documents extremely easy. How does it work? The data presented are supplemented by data from the software system. If there is any missing or incorrect data, you can easily edit it, training our software so that it will be right the next time!

Frequently Asked Questions

Does Whitevision also help me with the approval of documents?

For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.

How exactly does Whitevision make it easier for me to process incoming documents?

We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.

In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.

How do I make the process around incoming document processing even easier?

For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.

Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.

How long does an implementation take?

If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.

Can I also approve documents via my tablet and phone?

Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.

I have been asked to establish a remote connection, how do I do that?

You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.

My question is not there, what is the best thing to do?

Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.

Head & line recognition, how does it work?

Create overview

With our user-friendly interface, we provide a clear visual display for enhanced control. You only need to validate, making the process fast and efficient.

Quick presentation of attachments

Invoices, receipts, statements and other attachments quickly and conveniently presented. Would you like to share the document with the outside world? Then you can easily email or otherwise share them.

Integrate with your systems

Because the solution has seamless interfacing with many packages, the status is always visible. Again and again in conjunction with the picture of the document.

Customers of Whitevision.

Gebroeders Pol BV

Gebroeders Pol BV was founded in Leeuwarden in 1926 as a paving company. Over the years, the activities expanded: the company gradually also started laying underground energy and telecommunication cables, gas and water pipes and cai cables. Recently, the laying and installation of fiber optic cables have also become an important part of the company’s activities. Despite all the expansion, Gebroeders Pol BV is still a real family business. The third generation of Pol now manages around 75 employees. Short lines of communication and an informal atmosphere characterize the company, which has set itself great goals for the future: to grow and keep up with developments in the fields in which it operates.

Van der Weegen Bouwgroep

Over 150 years Van der Weegen Bouwgroep has been active in the region of Brabant. With a creative and innovative attitude, the company develops and builds environments where people feel at home. Van der Weegen Bouwgroep listens in order to learn from the past, to retain what is good and to look ahead. The company’s activities cover a wide area. Van der Weegen has worked on the development and realization of complete residential neighborhoods, the redevelopment of monumental real estate and also provides customized business accommodation. Customers can also turn to the company for small- or large-scale maintenance, for example, on schools, housing associations and commercial properties.

Discover “simplicity. Request a demo.

Experience how Whitevision’s header & line recognition can innovate your document processing process. Request a demo and discover the simplicity and efficiency it can bring to your organization.

Schedule a demo

Select integration

Stay informed. Visit our knowledge base.

How to find the best scanning and recognition software? 3 tips

It is high time to digitize the processing of purchase invoices and other incoming documents – which is why you are looking for the best scanning and recognition software. Because only with this can you hold your own as an organization in this day and age. In recent years, digitization has become increasingly important: in many administrative departments, piles of paper and cabinets full of binders have gradually disappeared. Currently, no one can do without a solid document recognition solution. After all, the days when you could open and process mail in the office are over for the time being. Currently, most people work online. As an administrative assistant, you need the best scanning and recognition software to work efficiently, productively and easily. But if you start comparing scanning and recognition software, you’ll soon lose sight of the forest for the trees. How do you find the solution that best suits your organization?

5 trends that will affect document recognition and financial accounting processes

The world has rapidly begun to look very different. Technological developments were rapid before the pandemic, but the corona crisis accelerated them. In the past year, organizations have embraced far-reaching automation en masse. The result: an array of new trends in document recognition and financial accounting processes. Can’t see the forest for the trees? No problem. We follow the trends closely. In this blog post, we list the 5 most important ones for you!

OCR software: the ‘what,’ ‘how’ and ‘why’ of scanning and recognition

‘OCR’, ‘Optical Character Recognition’, ‘optical character recognition’, ‘software OCR’, ‘scan and recognize‘: the terms around document recognition are flying around your ears – and you’ve probably Googled them all by now. But the information surrounding the subject is often technical and subjective, making it difficult to get a good picture of OCR. Where can you find the explanation you’re looking for? On this page, we list all the important questions and answers regarding OCR software for you! The basics of OCR software: understanding optical character recognition Curious about the principle behind OCR and the benefits you can get from OCR software? In this section, we’ll go into that in more detail.