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Workflow software

Do you need workflow software to efficiently, reliably approve incoming invoices? In addition, is timely payment important to you? Whitevision’s workflow software offers the solution.

Collaborating with colleagues Users can approve invoices anywhere.
Adaptable to your process Formalize and monitor your work process as you see fit.
Available anywhere, anytime Thanks to the app and our cloud solution, you can file anywhere.
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Control of your process

Often the receipt of a purchase invoice marks the beginning of a work process that includes booking and approval. In many cases, there are multiple people responsible. Only after they approve the document can you proceed with payment of the invoice. So the turnaround time matters. Need an efficient tool to keep these as short as possible? Make it easy on yourself with Whitevision’s workflow software, which supports this entire process in a clear, transparent way.

Download whitepaper

Getting started on optimizing your approval processes? Request our brochure and learn more about the benefits of our Workflow functionality.

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Whitepaper De toekomst van inkoopfactuurverwerking-engels
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Workflow, how does it work?

With our Workflow, you can circulate incoming documents, such as invoices, quickly, reliably and easily within your organization. The process is completely digital, and the software includes all the features you would expect from workflow software. This means you can approve documents and add attachments or comments anytime, anywhere. Efficiency at its best!

Curious about the concrete features of our workflow software? We list them for you:

  • User interface: picture of the invoice and details of the booking in one view.
  • With the Whitevision Smartphone App, you can easily approve invoices anytime, anywhere
  • Small learning curve: users can quickly get to grips with the system.
  • Powerful configuration environment: optimal alignment with each process.
  • Complete picture through smart integration with ERP and financial systems.
  • Insight at any level through logging, audit trial and reporting functions.

Questions? Find the answers here.

Does Whitevision also help me with the approval of documents?

For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.

How exactly does Whitevision make it easier for me to process incoming documents?

We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.

In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.

How do I make the process around incoming document processing even easier?

For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.

Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.

How long does an implementation take?

If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.

Can I also approve documents via my tablet and phone?

Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.

I have been asked to establish a remote connection, how do I do that?

You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.

My question is not there, what is the best thing to do?

Send an e-mail to: info@whitevision.com with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.

Collaborate in 1 central place

Define

We go through workflow scenarios with you and find an approach that fits your processes

Automate

Workflow scenarios are set and built so that information flows always via the correct route.

Communication

Get started with Whitevision’s workflow feature and easily communicate messages with each other.

Satisfied customers of Whitevision.

Bouwbedrijf van der meer

Bouwbedrijf van der Meer

In 1890 begon Bouwbedrijf van der Meer als dorpstimmerman in Oudega. Nu, ruim 130 jaar later, is het door een combinatie van kwaliteit en vakmanschap uitgegroeid tot een allround bouwbedrijf. Vanaf 1975 opereert het vanuit een nieuwe thuisbasis: de Einsteinstraat in Sneek. Van hieruit bedient Bouwbedrijf van der Meer het werkgebied van Noord-Nederland. Het team verzorgt een spectrum aan diensten — van onderhoud en verbouw tot nieuwbouw — voor kleine én grote projecten.
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Effektief

Effektief

Cleaning premises: that is Effektief’s core business. With its transparent structure and no-nonsense approach, the growing company can count on satisfied property users. Traditionally, Effektief processed incoming and outgoing invoices manually. But when the number of purchase invoices grew dramatically, the processing process took far too much time. Employees regularly received invoices on their desks that were not intended for them, but they had to look at them to determine that. As this became increasingly delayed, Effektief began looking for a solution to process purchase invoices digitally.
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Gebroeders Pol BV

Gebroeders Pol BV

Gebroeders Pol BV was founded in Leeuwarden in 1926 as a paving company. Over the years, the activities expanded: the company gradually also started laying underground energy and telecommunication cables, gas and water pipes and cai cables. Recently, the laying and installation of fiber optic cables have also become an important part of the company’s activities. Despite all the expansion, Gebroeders Pol BV is still a real family business. The third generation of Pol now manages around 75 employees. Short lines of communication and an informal atmosphere characterize the company, which has set itself great goals for the future: to grow and keep up with developments in the fields in which it operates.
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EURAILSCOUT

EURAILSCOUT

EURAILSCOUT voert metingen en analyses uit aan het spoor met moderne meet- en inspectietreinen en handapparatuur. De organisatie doet dit in opdracht van infrabeheerders in diverse landen. Klanten bevinden zich in Nederland, Duitsland, Frankrijk en vele andere Europese landen. De ambitie van EURAILSCOUT is om bij te dragen aan veilig, betrouwbaar en beschikbaar vervoer via het spoor. Dit doet het bedrijf door klanten inzicht te geven in de conditie van het spoor en alle infrastructuur daaromheen.
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Experience ‘simplicity’. Request a demo.

Want to see how Whitevision’s Workflow functionality can simplify and speed up your approval processes? Request a demo and find out how we can bring efficiency to your organization.

Stay informed. Explore our knowledge base.

Workflow system: work more easily with your colleagues

Processing incoming documents is a cumbersome task. Good collaboration between individuals and different teams is crucial. A digital workflow system saves you time and increases efficiency. In this blog, we’ll tell you what this is, what issues you’ll encounter in the process and – most importantly – what a good workflow looks like.
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Approving invoices through a workflow: the process from a to z

In finance, you are always looking for ways to improve your processes. In that context, you are interested in an automation solution for the approval of purchase invoices. Because the manual process usually takes quite a bit of time. If you circulate an invoice around the organization to collect signatures, it often takes a while for the invoice to be approved. In the meantime, a lot can happen. For example, approvers can lose the document or forget to approve it. And that makes your job more difficult. The solution: invoice approval with workflow software. In this blog post we explain why this creates efficiency and how it works!
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Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.

Schedule your demo

With a (web) demo, you can quickly and easily see what benefits our solution brings you.

This field is for validation purposes and should be left unchanged.