Whitevision Flow

Automatically start the correct workflow

Organisations process large volumes of documents and requests on a daily basis. These include invoices, delivery notes, contracts and project documents. Often, there are also separate processes running through different systems or involving manual steps. This leads to delays, errors and a lack of clarity.

With Whitevision Flow, you can automate these non-standard processes using a bespoke solution, without the need for bespoke software. Workflows, fields and logic are flexibly modelled on our low-code platform by Whitevision professionals. Our AI-driven software ensures that documents are automatically recognised, data is extracted and the correct workflow is initiated immediately.

No document process is too complex

With Whitevision’s low-code platform, you can automate document processes to fit exactly how your organisation works. We map out processes and immediately highlight the impact in terms of time, costs and savings, so you have a clear picture of the ROI from the outset.

Our specialists translate this into a working solution on the low-code platform. Without complex development processes, you can achieve results quickly, whilst processes remain easy to adapt. This means the solution grows alongside your organisation, ensuring you are prepared for changes in processes, systems and legislation.

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Automate your document workflows

Documents are automatically received via email, portals, APIs or uploads. Using AI and OCR, the document type is recognised and the key data is extracted. The software checks the information, enriches it with data from other systems and immediately initiates the appropriate workflow. Valid documents are processed automatically, whilst only discrepancies are flagged for staff to review. This allows you to automate document workflows such as:

• Delivery notes and purchase requests
• HR documents and forms
• Tickets and service vouchers
• Customs and transport documents
• Contracts, certificates and project documents

Handle documents with ease

With Whitevision Workflows, you can circulate documents such as invoices, orders, contracts and requests digitally for review, approval or signature. For example, you can set it up once so that documents, such as fuel receipts, are automatically sent to the relevant staff members for approval. After that, everything runs automatically. The software supports the entire process, from receipt to approval and archiving.

Users can view documents, add comments and approve them from a single dashboard. Thanks to integrations with ERP and financial systems, all relevant data is immediately visible.

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Approve wherever you are

With the smartphone app, users can approve invoices and other types of documents anytime, anywhere. The app provides immediate insight into the status and enables users to take swift action.

Met de Smartphone App kunnen gebruikers facturen en andere documentsoorten altijd en overal goedkeuren. De app biedt direct inzicht in de status en maakt het mogelijk om snel actie te ondernemen.

In addition, the Whitevision smartphone app includes a handy scanning feature that makes it easy to digitise documents and add them to the process.

Smartphone App