The solution to unnecessary overtyping.
Receiving and processing paper documents and receipts presents a challenge for procurement and finance departments because of the time-consuming and error-prone nature of manual tasks. Typing over document data requires a lot of time and resources, leaving less room for tasks with more strategic value. Although digitization has improved many processes, paper exceptions remain a difficult problem. Fortunately, Whitevision’s advanced software provides a solution for document recognition by automating this process. This allows procurement and finance departments to collaborate more efficiently, reduce errors and spend more time on valuable tasks that move the organization forward.
Download whitepaper
Want to know more about using a smart scan and recognition solution in your organization? Download the whitepaper the future of purchase invoice processing and discover the benefits for your team.
Scan and recognise. Take advantage of simplicity.
With Whitevision’s smart software, you enjoy the simplicity you deserve. You can easily import and scan documents whether you’re at your desktop or on the go with our Whitevision App. This easy-to-use solution recognizes document data and prepares a proposal booking for you, fully automatically. That way, you can concentrate on the more challenging tasks while Whitevision does the administrative work for you.
With Whitevision, you make the process around incoming document processing easier and more efficient. Errors due to manual entry are a thing of the past, improving the accuracy of your purchasing or financial records. In addition, the system provides instant access to documents, making lost documents and emails a thing of the past. Consistent records are not only nice for you, but also for your accountant, who can more easily perform audits as a result, and for your suppliers, who can be paid more quickly.
Frequently Asked Questions
Does Whitevision also help me with the approval of documents?
For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.
How exactly does Whitevision make it easier for me to process incoming documents?
We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.
In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.
How do I make the process around incoming document processing even easier?
For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.
Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.
How long does an implementation take?
If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.
Can I also approve documents via my tablet and phone?
Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.
I have been asked to establish a remote connection, how do I do that?
You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.
My question is not there, what is the best thing to do?
Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Your process. Simple with Whitevision.
Importing & scanning
You can easily import and scan documents. From your desktop but also with our Whitevision App. This app allows you to import and scan different types of documents, such as invoices or declarations. If you receive documents by e-mail, you can easily read them in.
Recognize
Whitevision automatically recognizes the type of document being imported or scanned, then quickly provides the appropriate classification. In addition, it also provides for interpreting and recognizing XML and OCR data, allowing for efficient document processing and analysis.
Booking
You can approve documents digitally, accessing all relevant booking information directly from your software system. In addition, the original document plate is included, providing a complete and accurate record for approval. This approach ensures a streamlined and transparent approval process.
What customers say about us
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Experience 'simplicity'. Schedule a demo.
Experience live how our scanning and recognition solution makes your process around incoming document processing easy? Schedule a demo and see how we realise ‘simplicity’ for you.
