Does this sound familiar to your organisation?
In many organisations, procurement processes are still fragmented. Whitevision Procurement brings structure to your entire procurement process and ensures that everything is brought together in a single centralised solution.
- Employees place orders with various suppliers without formal agreements;
- Discounts and price agreements remain unused;
- It is difficult to link invoices to orders;
- Maverick buying leads to extra costs and uncertainty;
- Er ontbreekt realtime inzicht in verplichtingen en voorraad.
Features in Procurement
From order to delivery and payment
Whitevision Procurement links all stages of the procurement process, from contract terms and orders to delivery and stock management.
Agreements with suppliers are recorded centrally and automatically applied during the ordering process. Staff place orders via a single central platform, after which approval and processing take place automatically. Deliveries from suppliers, invoices and orders are linked and checked against one another.
Make contract terms clear
Contract management allows you to centrally record all supplier agreements and ensure that they are actually adhered to. Contracts are automatically monitored, including their terms and obligations, so you’ll never miss a renewal or termination date again.
By linking contracts directly to suppliers and orders, staff know exactly where and under what terms they should make purchases. This prevents discrepancies, ensures that agreed prices are utilised, and provides clarity for the accounts department when processing invoices.
Procurement in one central location
E-procurement allows you to set up the entire ordering process digitally and in a controlled manner. Staff place orders via a single central platform, using pre-approved suppliers, prices and terms and conditions.
Orders are automatically approved and forwarded, without the need for separate emails or manual steps. The system automatically checks invoices against orders and delivery notes using 3-way matching, making discrepancies immediately apparent and speeding up the processing workflow.
Frequently Asked Questions
How does e-procurement prevent uncontrolled orders?
E-procurement allows employees to place orders through an internal catalog featuring pre-approved suppliers, prices, and terms. Orders automatically go through an approval workflow, helping you maintain control over spending and prevent maverick buying.
How does the link between the order, receipt, and invoice work?
Whitevision Procurement supports 3-way matching. Purchase orders, receipts, and invoices are automatically linked. Discrepancies are flagged immediately, so you only need to intervene when necessary.
Is Whitevision Procurement suitable for multiple locations or departments?
Yes, you can easily manage multiple locations, departments, and cost centers. You can track orders and inventory by location or team, while everything is managed centrally in a single system. This allows you to operate in a controlled yet flexible manner across the entire organization.
How does contract management help in leveraging supplier agreements?
Contract management allows you to centrally record agreements with suppliers and link them directly to your procurement process. Employees automatically see which supplier they should order from and under what terms, ensuring that discounts and agreements are actually utilized.
My question is not there, what is the best thing to do?
Fill in the contact form and we will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Whitevision Procurement in 4 Steps
Record
Contracts, suppliers, and items are recorded centrally.
Order
Employees place orders through the internal catalog, which lists the correct prices and terms.
Check
Orders, deliveries, and invoices are automatically matched and verified.
Insight
Dashboards provide a real-time overview of purchasing, commitments and stock.
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