E-invoicingwith Peppol

Want to streamline your business processes by leveraging the power of Peppol? Find out how Whitevision helps you connect seamlessly with this international e-invoicing network. Use our advanced solutions to receive and process e-invoices and e-orders in a simple, efficient way.

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Peppol Access provider Our solutions are fully connected to Peppol

Action on deviations Outage process in case of deviations from direct processing

Inbound and outbound Both for your inbound and outbound documents

What is Peppol and how does it work?

The Peppol network, the global standard for e-invoicing between businesses and governments, uses UBL as the standard XML format for electronic message exchange. It is like a “phone network for invoices”. As a government, you are required to be able to receive e-invoices. To easily use the advantages of e-invoicing and to comply with the relevant legislation, we can help you.

With a seamless connection to Peppol, Whitevision offers a reliable and efficient way to process invoices and orders, fully compliant with Peppol requirements. As a Peppol Access Provider ourselves, the process is simple: once you share your details, we take care of the rest – at no extra cost.

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All-in-one solution for efficient e-invoicing

Nowadays you receive documents via various channels such as e-mail, portal, web service or the Peppol network, which can be a challenge. Whitevision gives you access to Peppol, the European network with which you can safely and responsibly e-invoice. We are Peppol Access Provider and through us you can easily receive and send e-invoices via Peppol. We arrange all the necessary steps to be connected for you. With our advanced solutions, we simplify the process of receiving, processing and sending e-invoices and e-orders through the Peppol network.

No matter what form the documents come in, Whitevision processes everything in one smooth flow. The XML is interpreted and enriched with OCR data from the PDF. The booking proposal is ready, minimizing manual work and preventing errors.

Peppol. Global road to digital success.

The Peppol network is increasingly being required by countries to send e-invoices. In Belgium, this obligation will apply from 1 January 2026 to all VAT-liable Belgian companies that carry out B2B transactions. This obligation forced Belgian companies to modernize their systems and processes, resulting in more efficient and streamlined billing practices.

Once connected to Peppol, companies worldwide can exchange invoices and other electronic messages with any other company also connected to the Peppol network. Dutch suppliers have been required to send e-invoices to the government since April 2019, if contractually stipulated or stated in the tender.

Frequently Asked Questions

What is the connection between e-invoicing and XML?

E-invoicing means that invoices are exchanged digitally and in a structured manner. XML is the most commonly used format, as it allows the data to be read and processed directly by software. An e-invoice is therefore a digital file containing structured data that can be processed automatically in your ERP system.

How does Whitevision assist with processing e-invoices and XML files?

Whitevision recognizes invoices in XML format, as well as PDF and other formats. Our software enriches the data, prepares booking rules, and offers a visual check. With Whitevision Workflow, you can route and approve every e-invoice. This keeps your administration efficient, error-free, and organized, regardless of how the invoice arrives.

My ERP can read XML invoices directly. Do I still need Whitevision?

Yes. Whitevision ensures that all incoming documents are processed uniformly and linked to orders, receipts, and general ledger accounts. This minimizes manual operations and makes the process more reliable and faster, while you retain full control through workflow and visual checks.

Can I approve invoices in XML format with Whitevision?

Yes, it does. Whitevision Workflow facilitates the routing and approval of every e-invoice, including XML.

Does XML make processing faster and more accurate?

A completely correct XML file saves steps, but it is mainly about uniformity in processing. Whitevision always processes e-invoices with the correct dimensions, cost centers, and general ledger accounts, so that approvals run smoothly. Smart recognition and AI can supplement PDFs, while XML data is processed automatically.

What invoice formats can Whitevision process, and how does conversion between standards work?

Whitevision can process all commonly used invoice formats, including XML, UBL, and INSBOU. This allows you to seamlessly receive and send invoices, automatically enrich them with ERP data, and prepare them for approval. PDF invoices can also be recognized and processed with AI-driven recognition, eliminating the need for manual file adjustments.

What are the advantages of e-invoicing via Peppol?

Invoices are sent and received reliably and securely via the European Peppol network.
Invoices arrive complete and correct, in the right format
Incoming and outgoing invoices are automatically processed and prepared.
Easily comply with current and future legislation on e-invoicing
Whitevision supports routing, approval, and automatic enrichment of e-invoices.

What is Peppol and a Peppol ID?

Peppol is a European network for e-invoicing that enables secure and structured exchange of invoices. A Peppol ID is a unique number that companies can use to send and receive e-invoices. In the Netherlands and Belgium, this is usually the VAT number or CBE number.

Is e-invoicing via Peppol mandatory for Dutch companies that invoice Belgian companies?

Not as of January 1, 2026. The obligation only applies to Belgian companies that are registered for VAT. However, many Belgian companies will request e-invoices. It is therefore wise to set this up in advance. Whitevision can help you connect to Peppol.

Can a PDF or XLBR file be sent via Peppol?

The basis of a sales invoice must be an e-invoice in the correct Peppol format. You can include a PDF in the e-invoice so that recipients can view it.

Is a GLN number sufficient for Peppol?

No, a GLN is a unique identification number but is not suitable as a Peppol ID. For Peppol, you need a digital address, which can be registered via OIN, Chamber of Commerce number, or VAT number.

What if customers do not yet comply with Peppol?

In Belgium, this requirement will apply to VAT-registered companies from January 1, 2026. In the Netherlands, this is not yet mandatory. Formally, a Belgian company cannot yet oblige a Dutch company to comply, but contractually it will often be requested. Our advice is to set up Peppol in good time so that you are prepared.

What about holding companies with multiple private limited companies?

Every entity with its own VAT number needs its own Peppol registration. You can arrange this through a single service provider, such as Whitevision, for both incoming and outgoing e-invoices.

What if a Belgian invoice needs to be sent to a Dutch company without a Peppol access point?

E-invoicing is not yet mandatory in the Netherlands. We recommend that you also email a PDF invoice. Belgian sales invoices must be registered with the Belgian government.

What changes will there be to invoice processing in Whitevision?

Invoices are still coded in the same way as PDF invoices, but e-invoices often contain more information.

Can a company use multiple Peppol providers?

Technically, this is possible, but it becomes complex and confusing. Our advice is to arrange everything through a single service provider. Whitevision can take care of both incoming and outgoing traffic for you.

How do you send invoices via Peppol?

As a Peppol Access Provider, Whitevision takes care of the transmission. All you have to do is submit the invoices to Whitevision; we will automatically transfer them to the network.

What if the recipient does not yet have a Peppol ID or cannot receive it?

The e-invoice cannot be sent. Whitevision checks this automatically and immediately sends a notification. This helps you avoid errors and fines.

How do I get started with Peppol via Whitevision?

As a Whitevision customer, we register you and connect you to our access point. This allows you to immediately start receiving and sending e-invoices, fully integrated into your ERP.