Document processing. A piece of cake.
The switch from paper to digital seemed to solve the document management problem. But now, organizations are overwhelmed with incoming emails and attachments: PDFs, scans, and other documents flood in daily. As an administrative or financial employee, it still takes you a lot of time to open, review, and manually forward these documents to the right system.
While digital document processing promises efficiency, organizing and preparing files remains a time-consuming task. How do you ensure this process runs faster and smarter—preferably starting the moment the document arrives?
Whitevision’s File Handler provides the solution. Whether it’s a purchase invoice, a delivery note, or a set of merged documents—you can split, combine, or move attachments to drastically reduce the administrative burden.
Download whitepaper
Want to work more efficiently in financial administration? Download our whitepaper and discover practical tips and solutions!
Make your document processing a lot smoother
With Whitevision, you gather all your digital documents in one central location. No more hassle with scattered emails or cluttered folders. Thanks to the drag & drop functionality, you just need to drag the file into your browser—the processing starts immediately.
But that’s just the beginning. With powerful pre-processing options, you can:
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Split or merge PDF files
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Rotate, delete, or add pages
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Organize and structure files exactly the way you want
Whether you’re working with invoices, contract documents, purchase orders, or delivery documentation, the File Handler helps you prepare everything quickly and professionally. This way, you save time, work error-free, and maintain control over your document flows.
Frequently Asked Questions
Does Whitevision also help me with the approval of documents?
For digitally routing, reviewing and approving documents, we offer convenient workflow software. It is included in all variants. This way, your approval process is always manageable, insightful and simple.
How exactly does Whitevision make it easier for me to process incoming documents?
We offer a convenient cloud solution that you don’t have to worry about. Hosting and automatic software updates are included in the monthly fee.
In addition, Whitevision pairs with several ERP systems. Thanks to our close partnerships with several ERP providers, we offer far-reaching integrations. As a result, you process incoming documents smoothly and easily.
How do I make the process around incoming document processing even easier?
For example, are you spending a lot of time dealing with the overwhelming flow of incoming emails? The SMART E-mail handler takes the preliminary work off your hands. This tool automatically splits, combines and moves attachments or digital purchase invoices.
Are you spending hours breaking down cost invoices, recalculating VAT per line and processing purchase invoices with many lines? Then rule recognition offers an outcome.
How long does an implementation take?
If we are awarded the contract, we will plan the implementation of our software together with you. Depending on the type of ERP system, whether you are already working with it, and the extent to which preparations have been made, implementation will take 1 to 4 days. These days will be spread over several contact moments. The total lead time varies from 2 to 8 weeks.
During the process, we ask you to test carefully between implementation days. In addition, we schedule regular contact moments for questions and feedback.
Can I also approve documents via my tablet and phone?
Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.
I have been asked to establish a remote connection, how do I do that?
You can download and launch Teamviewer Quick Support using the following link. An ID and password will then be displayed in Teamviewer. You can pass these on to our Support employee.
My question is not there, what is the best thing to do?
Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
Collect documents effortlessly and streamlined
Drag your documents
Use the intuitive drag & drop functionality to place your digital documents—such as purchase invoices or delivery notes—directly from your email or file folder into Whitevision. No hassle with manual uploads: one quick action is all it takes.
Edit and organize
Split composite documents, add pages, rotate them, or remove what’s unnecessary. You can split, merge, and organize PDFs with just a few clicks. This way, you ensure every document is ready for further processing—completely your way.
Send to your administration
Once everything is ready, send the documents to your accounting system, ERP, or digital workflow. The File Handler ensures a seamless transfer, so you can immediately focus on what really matters: control, approval, and processing.
Customer stories
Gebroeders Pol BV
LenGo
Discover “simplicity. Request a demo.
Experience for yourself how Whitevision’s File Handler transforms the management of your incoming documents. Request a demo today and discover how we bring simplicity and efficiency to your work.
