De Zellingen

The need

When De Zellingen switched to ERP package AFAS, it concluded that a link to a good scan and recognition solution would be indispensable for an efficient purchase invoice processing process. The organization wanted to avoid manual tasks such as over-typing at all costs. It therefore set certain conditions for an OCR system. It had to retrieve purchase invoices from the invoice mailbox, have a high recognition rate, be self-learning and match purchase orders. With this clear list of requirements, De Zellingen started looking for the right automation solution.

The solution

The Zellingen didn’t go overnight. The organization explored the pros and cons of various solutions. It carefully compared options, flexibility and costs. After demos from several OCR parties, De Zellingen concluded that Whitevision had the most options to offer. Specific requests could be accommodated without much customization and additional cost. After a well-thought-out process, De Zellingen decided to go with Whitevision.

The benefits of Whitevision

1. More time and efficiency.
2. No more manual overtyping.
3. High recognition rate that keeps improving due to the self-learning ability of the smart OCR software.
4. Seamless interfacing with AFAS.
5. Excellent support from Whitevision, both during and after implementation.

“Whitevision has saved us a lot of time and efficiency,” says Miranda Zuidam, an employee in De Zellingen’s financial administration department. “Before, we did a lot of typing. The OCR solution has now taken that over from us. All we have to do is review the proposed entry.” Hillian Hekkert, manager of payroll and financial administration, adds: “Basically, the system fully recognizes an invoice. In that case, you don’t have to adjust anything. But if it doesn’t recognize certain invoice data right away, you only have to train it once. Because Whitevision is self-learning, it remembers this for subsequent times. Moreover, the software alerts you to unusual items. That’s very handy!”