Vlasman

Vlasman Betonbewerkings- en Slooptechnieken b.v. is a large company in Alphen aan den Rijn that performs demolition work. The possibilities are enormously diverse: from demolition work and headhunting to asbestos remediation, drilling sawing and soil remediation. Vlasman offers the total package. The starting point is perfectionism. The company’s expertise and drive are expressed in tailoring all possibilities to the needs and wishes of clients.

The need

Vlasman was working with a scanning and recognition solution whose supplier went out of business. Therefore, the company started looking for a new automation solution for processing incoming invoices. Soon Vlasman came into contact with other users of the familiar ERP system, 4PS Construct. The companies joined forces and started a joint search for suitable OCR software.

The solution

When Whitevision reported that it would take over customers of the bankrupt company, the “duped club” was initially skeptical: Who exactly was this new supplier? With a somewhat defensive attitude, the companies made their way to the demo presentation. After two hours, everyone in the room wanted to become a customer of Whitevision, which appeared to offer a solid product that the company truly believes in. Vlasman was also converted: it chose Whitevision.

The benefits of Whitevision

Paperwork is a thing of the past and invoices don’t get lost.
Significantly reduced error rate through digital invoice processing.
Significant time savings, allowing you to assign employees to other tasks much more efficiently.
Very user-friendly solution that interfaces excellently with ERP system 4PS Construct
Continuous development and innovation, making processes even better and smoother.

“Whitevision delivers nothing but benefits,” says Tijs de Lint, head of finance and IT at Vlasman. “In the eight years we have been using the solution, we have experienced so many benefits. You get rid of paper, invoices no longer get lost, the risk of error is significantly lower and audits are a lot easier. Moreover, the Whitevision Workflow ensures that approvals run very smoothly. And you can pull out invoices, including all associated notes, on your screen at lightning speed.” In addition, Tijs sees that employees can be much better deployed: “Work that used to be done by 3 people can now be handled by 1 person. This gives us the space to give our employees other tasks. Very efficient!”

"With Whitevision, you save hours, you no longer lose invoices and you make auditing easier. There are only benefits to the solution!"

Tijs notices that Whitevision is a successful solution by the reactions within the company: “The working method does not change drastically. All the process steps you are used to are now digital. In fact, exactly the same thing happens as before, only now everything is largely automatic. Before we started working with the solution, there were some doubts internally: had we made the right decision? In the meantime, our director brags about how well we have organized everything.” In this, Whitevision played an important role. “Whitevision set everything up very well for us. The company solves all the questions you have. If your organization has a slightly different approach to things, that’s no problem: Whitevision is an excellent listener and can pull the strings together. I had to deal with the technical side of things and was able to communicate with Whitevision on a high level. But in the end, users don’t notice any of that technology. The solution is very user-friendly and the link with 4PS Construct is seamless.”

"The solution is very user-friendly and links seamlessly with 4PS."

Tijs describes the cooperation with Whitevision as “solid”: “I hardly need to call in the support team, because the solution just works. Very occasionally we go to the customer portal to ask a question. Then Whitevision helps us get rid of the problem in no time.” What Tijs likes is that Whitevision clearly loves its own product: “The company exudes inspiration in every way.” In short, Tijs is happy with Whitevision: “The solution does what it promises. And Whitevision is always developing and innovating. We recently switched to a new version. Our process is now even more awesome and smooth. Not that we were missing anything before. But now we can’t do without all the innovations.” The fact that Whitevision nevertheless remains affordable is very positive for Tijs: “We spend quite a lot on IT and at the time we also talked to other suppliers of scanning and recognition solutions. With Whitevision, the value for money is more than excellent.”

"With Whitevision, our processes run at lightning speed."

If you ask Tijs, Vlasman will be working with Whitevision for a long time to come. “The solution is wonderful and plays very much into the spirit of the times. We live in a very fast-paced society. When someone asks where an invoice is, you want to be able to find the document at the push of a button. At Vlasman, we have automated a lot because we want our processes to be lightning fast. Whitevision makes this all possible. We and our accountants are very happy with that.” Tijs therefore wholeheartedly recommends the solution. “I mean that in the most literal sense of the word. Potential customers who want to know how Whitevision works in practice are welcome to come and take a look at it with us. I have had several reference visits for Whitevision. I receive no compensation for that – I participate in them because I am so satisfied with the product. Moreover, it helps me ensure that the company continues to exist and grow and can continue to provide me with service. So actually it works to everyone’s advantage if more organizations start working with Whitevision. It’s a ‘win-win’ situation!”

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